Global Payroll Administrator

Role Summary

Coordinate and administer end-to-end payroll operations across multiple international jurisdictions, ensuring the accurate and timely delivery of payroll services through a combination of in-house processing and outsourced payroll providers. Act as a payroll resource within the global HR function, the role applies technical payroll knowledge, strong analytical judgement and a high level of confidentiality to support accurate payroll delivery, employee service, payroll controls and statutory compliance.

The role is responsible for payroll validation, ensuring payroll controls are adhered, statutory compliance, employment tax coordination, expatriate payroll administration, stakeholder management and continuous improvement of global payroll processes while ensuring compliance with Company policies and Internal PAY Controls.

• Coordinate end-to-end payroll processing activities across multiple international jurisdictions for both in-house and third-party payrolls.
• Validate payroll input sheets for in-house payrolls against employee records in HRIS, process approved changes within the payroll system where applicable, and calculate pro rata payments for new hires, leavers, promotions, demotions, transfers and other contractual changes, including variable pay.
• Prepare, validate and submit third-party payroll input templates, ensuring all payroll-related changes, including new hires, leavers, transfers, promotions, demotions, temporary uplifts, variable pay and other contractual amendments, are accurately captured.
• Process approved employee expense claims through payroll, ensuring approved claims are accurately paid in the appropriate payroll cycle in accordance with Company procedures and payroll deadlines.
• Provide payroll support and guidance to employees and internal stakeholders on payroll-related matters, using technical payroll knowledge to interpret payroll queries, explain payroll processes and support timely resolution of employee pay matters.
• Perform detailed payroll output validation, investigate and resolve discrepancies with payroll providers and internal stakeholders, and ensure payroll data is approved for processing in accordance with Company procedures.
• Maintain payroll calendars and ensure payroll deadlines are met across multiple jurisdictions.
• Coordinate and process approved off-cycle payroll requests, including salary advances, payroll corrections, termination payments and other exceptional payments, ensuring all calculations are accurate, appropriately authorised and processed within agreed timelines and in compliance with Company policy and statutory requirements.
• Administer manual salary payments for employees not included in the monthly bank file, including cases relating to bank detail formatting or urgent post-run requests, ensuring manual payment requests are completed, independently reviewed, appropriately approved and submitted to Accounts Payable for processing in line with PAY.CONTROLS.
• Action payroll-related workflows within the HRIS, including reviewing and processing absence requests, assigning new hires to the appropriate payroll and pay group, and verifying employee bank details to ensure accurate and timely payroll processing, confirming that accounts are held in the employee's personal name, contain a valid SWIFT/IBAN where applicable, and are capable of receiving transfers in the contractual salary currency.
• Receive new-hire documentation from onboarding workflows, including offer letters, contracts and joining documents, to ensure accurate and timely payroll set-up in Workday.
• Prepare gross-to-net payroll reconciliation and comparison reports to support payroll validation and approval processes, including a summary overview highlighting key changes, variances, exceptions and relevant considerations for approvers.
• At the HRIS settlement stage, verify net pay figures and employee headcount against payroll reports to ensure alignment; where discrepancies are identified, investigate items changed, added or approved outside the standard process and ensure corrections are made in line with PAY.CONTROLS.
• Manage the submission of payrolls through the…