IT Project Manager, Agency Onboarding and Transformation

Dwelly is a UK proptech company that grows by acquiring independent estate and letting agencies. Around 25 have joined so far, with more every quarter. Each acquisition brings its own IT estate, legacy suppliers and ways of working, which we bring onto a common group standard.

Our IT runs as a lean, service-integrator model. A small central team owns architecture, standards and vendor decisions; our managed service provider, the MSP, delivers hands‑on engineering and support across the agencies. As the portfolio grows, we scale the MSP contract and automation rather than internal headcount.

You will own every IT project with a start and an end: bringing newly acquired agencies under group control, onboarding them to our MSP, running their digital transformation, and delivering group‑wide IT rollouts.

You sit on the client side. the MSP does the engineering; you make sure the right work happens, in the right order, to our standards, on time and within the agreed Statement of Work. You are the person agency directors, the MSP and the central team turn to for "where are we and what's next".

You report to the Head of IT Operations and work closely with Dwelly's Head of IT & Security, the M&A and integration team, and the MSP's delivery leads.

• Run IT discovery at newly acquired agencies: tenants, domains and DNS, phone lines and numbers, network and hardware, SaaS accounts and who holds the keys.
• Secure group control of every admin account and credential, and get the MSP the access it needs to start work.
• Keep a single, current inventory of what we own and control at each agency.

• Manage the operational handover from each agency's outgoing IT supplier: handover requests, timelines, follow‑up and proof that everything has been transferred.
• Gather the contracts, notice terms and evidence the Head of IT Operations needs when commercial terms are disputed.

• Plan and run each agency's onboarding from discovery to the point it is live on the standard managed service.
• Coordinate site surveys, cutover days and communication with agency staff.

• Own each agency's transformation project from the client side: requirements, stakeholders, plan, risks and staff communication.
• Check the MSP scope and delivery against the agreed SoW and our Target Architecture framework; accept milestones, manage change requests and flag deviations.

• Deliver central rollouts across the estate, such as backup, email security baselines or print management pilots.

• Turn takeover, supplier exit and onboarding into a repeatable playbook (checklists, templates and standard letters to outgoing suppliers), so every new agency is faster than the last.

• Not BAU support. Day‑to‑day tickets, SLAs and post‑onboarding support sit with the central IT team and the MSP's service desk.
• Not hands‑on engineering. You need to understand the technical work well enough to challenge it, but the MSP's engineers do it.
• Not architecture. Standards, target architecture and exceptions are owned by the Head of IT Operations; your job is to deliver against them and surface where they don't fit.

• Several years as a project manager or service delivery manager at a UK managed service provider, or on the client side managing one. You know how MSPs scope, price and deliver work, and where they cut corners.
• Hands‑on experience running SMB IT onboardings or migrations:
  Microsoft 365 and Google Workspace tenant moves, network and broadband changes, telephony and number porting, device refreshes.
• Technical literacy without being an engineer: you can read a SoW, question…