Process And Systems Adviser

Process and Systems Advisor (Contract until End of March 2027)

Location:

Aberdeen

• Provide leadership and guidance to the Supply Chain organisation in the area of policy, processes, compliance and systems
• Ensure the appropriate use of Supply Chain systems and tools and identify opportunities for improvement
• Maintain awareness of Supply Chain compliance requirements and track key metrics to identify areas requiring intervention
• Provide ad‑hoc facilitation/support for other Supply Chain requirements as appropriate
• Provide day‑to‑day support to the Contracting and Procurement Supply Chain sub‑teams to ensure prompt and accurate Outline Agreement (OLA) creation and maintenance throughout the OLA life cycle, and support for the use of Ariba
• Support in enablement of suppliers for electronic invoicing and ensure adherence to Supply Chain metrics
• Manage the provision and interpretation of accurate and timely data analysis, business information, and tools so that Supply Chain is in a position to manage across the categories to identify opportunities and achieve delivery targets

• Ensure the SAP/Maximo access and approval authorisation is correct
• Establish and maintain procedures to ensure SAP, Maximo, Ariba and other systems being used in accordance with policies and procedures, and ensure such requirements are communicated appropriately
• Develop effective reporting to track key metrics for both compliance requirements and improvement opportunities
• Ensure Supply Chain metrics related to R2P and electronic invoicing are achieved
• Work closely with Finance to establish joint requirements on report and identification of exceptions (e.g. Requisition to Payment (R2P), Customs, Export Compliance) and coordinate within Supply Chain
• Liaise with Accounts Payable to ensure all electronic invoices are validated and paid in accordance with payment terms and OLA details. Provide training materials and knowledge for onboarding new vendors
• Responsible for the Document Records Management procedures for Supply Chain, including appropriate use of SharePoint and Ariba
• Ensure Policies, Procedures, Work Instructions and Training materials up to date for all Supply Chain processes and systems and are complied with
• Focal point for management of the electronic invoicing portal covering electronic invoice submissions into the ERP system
• Provide support to Vendors by ensuring all queries are met satisfactorily whilst providing procurement expertise and SAP/ERP guidance
• Owner of internal and external relationships required to support and administer SAP, Maximo, Ariba and other peripheral systems such as FPAL, Actian or Winshuttle
• Ownership of Supply Chain Master Data records, including Org Structure, Vendor Master and Ship To records - required to support R2P, Purchasing, Contracting and Materials Management processes
• Ensure that Outline Agreements (OLAs) covering services, rentals, fabrication (and materials for Well Operations) are in place for appropriate contracts to maximise the use of automatic rate validation and minimise administration spreading through the organisation
• Support the Contracting teams in ensuring Ariba and OLAs are used effectively and to ensure alignment between existing contracts and OLAs
• Enablement of as many relevant suppliers as possible for electronic invoicing
• Participate in any business improvement initiatives related to Supply Chain and Requisition to Payment (R2P) processes, including integration activities related to legacy systems (e.g., Sun, Maximo) and any new ERP technologies
• Data Management – Be an expert in the acquisition of data across the organisation
• Data manipulation and aggregation – managing, aligning and aggregating large volumes of data
• Data Insights and Analytics – working with large data sets to draw insights for both tactical and strategic supply chain decision-making
• Craft ad‑hoc queries and reports to capture and present information effectively to support resolution of urgent supply chain challenges
• Category data analysis – Undertake supply base and market research to support sourcing activities and understanding of categories. Provide…