Logistics Coordinator

Overview

Advert UTEC, Acteon’s Geo-services business line, harnesses data to optimise designs, save time and maximise your project’s economic value by providing a holistic understanding of the marine environment. Our insights underpin customers’ decision-making from design to asset life extension, ensuring every decision delivers.

• Plan and track the shipment of equipment ensuring all shipments are processed in accordance with the companies Export Compliance Manual
• QC of despatch notes for equipment and import/export commercial invoices
• Liaise with Freight Forwarders to ensure efficient shipping of Subsea equipment
• Obtain export and import entries to complete logistical files required to satisfy audit requirements
• Provide logistical and compliance knowledge to operation teams and identify means of shipping equipment
• Liaise with workshop and operations colleagues to ensure the efficient and accurate control of imports and exports, confirming full compliance with company and legislative requirements.
• Check and validate all freight and packing invoices for import/export items.
• Liaise with client agents and Acteon approved agents to ensure most efficient routings for initial export and return shipments
• Liaise with in country contacts to establish best protocol from a cost and compliance perspective
• Regularly review equipment tracking system for errors and improve accuracy provided by the system
• Ensure tracking system is updated at time of dispatch
• QC of goods returning manifests to ensure temporary exports are closed, you correcting with minimum errors and return imports are correct, minimising amendments
• Ensure import and export documents are checked and filed in line with government requirements
• Adhere to company policies procedures and business ethics codes including but not limited to anti-bribery and foreign corrupt practices and ensure that they are communicated and implemented.
• Assist with audit preparation and monthly reporting
• Assist with licence applications and reviews
• Assist with trade compliance matters where necessary
• Perform other duties as reasonably assigned by Logistics lead

• Minimum of 3 years’ experience shipping, freight forwarding or similar
• Minimum of 6 standard grades or equivalent including English and Maths
• Familiar with US, EU and UK Export licence controls
• Knowledge of Trade Compliance basics
• Knowledge of Import regimes IE IPR/RGR/ Duty Paid
• Familiar with Dangerous Goods Handling
• Comprehensive understanding of shipping practices and handling methods
• Proven imports and export track record with international logistics
• Experience with in a busy environment with fluctuating activity levels
• Able to prioritise work in a fast paced changing work environment
• ERP System Experience beneficial