Personnel Logistics Coordinator

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is “One Company” organized into business lines:
Asset Based Services
, Drilling
, Energy Carriers
, Offshore Wind
, Sustainable Infrastructures
, Robotics & Industrialized Solutions
. Always oriented towards technological innovation, the company’s purpose is “
Engineering for a sustainable future
”. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities
.

Purpose of the position
:
As a Personnel Logistics Coordinator
, you will play a key role in ensuring the smooth mobilisation and demobilisation of offshore personnel across our global operations, you will report to our Personnel Logistics Team Lead. You will support the core business function to ensure that company and corporate objectives are met by providing efficient logistics support within the HR dept. You will be the Personnel Logistics focal point for allocated vessels and manage all aspects of personnel logistics.

How can you support us? Your responsibilities will include:

• Coordinating the mobilisation and demobilisation of personnel worldwide
  , ensuring travel is arranged efficiently, cost-effectively, and in line with crew change schedules
• Providing regular updates to Department Managers, offshore personnel, and the Personnel Logistics Team on vessel-specific mobilisation and visa requirements
• Ensuring all offshore certification is valid and up to date prior to mobilisation, including (but not limited to):
  • Passports and Seafarers
  • Offshore survival certifications (e.g. BOSIET, FOET, STCW, OLF, Bi-Deltoid, EBS/CAEBS)
  • Medical fitness certificates (e.g. OGUK and Saipem medicals)
  • Relevant vaccinations (e.g. Yellow Fever)
• Working closely with the HR Team to schedule training and medical refreshers in line with mobilisation dates
• Booking and managing all travel requirements (flights, accommodation, car hire, rail) through the company Travel Management System (TMS), ensuring compliance with contractual and operational requirements
• Maintaining accurate records within the Offshore Personnel Tracker, offshore files, and HR Headcount reports
  , including vessel movement and rotation data
• Keeping the Personnel Details Staff List up to date, ensuring travel preferences and changes are communicated to HR
• Coordinating with the Training Department to arrange client-specific training requirements
• Participating in an on-call rota
  , providing support to vessels and personnel outside standard working hours
• Providing team cover during absences, ensuring continuity of operations
• Maintaining up-to-date knowledge of Saipem procedures, industry standards, and statutory regulations

• Previous experience (typically 2–3 years
  ) in coordinating international travel and visa arrangements within a fast-paced Personnel Logistics environment
• Experience with in the ROV, Aviation, or Marine sectors of the Oil & Gas industry is highly desirable

• Strong understanding of:
  • Visa processes and international travel requirements
  • Offshore certification and training requirements
  • Global travel restrictions and compliance considerations

• Competent in the Microsoft Office suite (intermediate level or above)

• Contractor position, PAYE, full-time for 12 months (possibility to extend)
• Hybrid working model
  :
  Smart Working options and flexible hours to help you achieve a better…