Specialist - Materials

Job Summary

The Specialist I – Materials position supports designated material support groups and operations in the coordination and meeting accountabilities for documenting, processing, and recording material management transactions.

• Attends morning warehouse meetings daily and communicates to keep up to date with all activities and issues within the group. Provides feedback to Material Support Group on inventory and material requirements.
• Coordinates the transport of major equipment, from supplier to warehouse or rig and from the rig to the supplier or warehouse.
• Coordinates the movement of equipment from storage or the supplier to the Freight Forwarder for export to foreign locations.
• Monitors equipment on the Drill Pipe Report and Capital Spare / Valaris Asset Management System (VAMS) report for accuracy and ensure that items pulled from the central spares warehouse have a replacement/repair requisition and are replaced in a timely manner.
• Prepares and implements the complete process for ordering, receiving, shipping, and putting away of inventory.
• Raises field requisitions for local office support.
• Sends receipts of purchase orders (POs) for local office support.
• Monitors and resolves any issues on the open PO report for delivery of critical spares for rigs.
• Assists with contacting supplier to decrease the lead time of inventory spare items.
• Provides input for items identified that need to be purchased as spares both on the rig and at support warehouse locations.
• Reduces onshore storage locations to a minimum, through the process of sales / Scrapping as per company procedure.
• Quotes equipment need for preventive maintenance by technical support group or for other purposes.
• Monitors rig and central spares warehouse inventory values and provide inventory performance information for Quarterly Business Reviews.
• Travels to company domestic and overseas locations to conduct warehouse and yard inventory audits.
• Works with Corporate materials on failings for Materials Audits offshore and assist to bring them back to acceptable levels.
• Provides inventory management training for storekeepers. Monitors storekeeper transactions in People Soft to ensure compliance with procedures. For example: cycle counts, Virtual Inventory, Intern Unit Transfers.
• Manages and owns the processes for running on Shore Virtual Inventory warehouses.
• Manages the process of disposition of inactive capital equipment in a prudent cost-effective manner.
• Develops, monitors, and controls the Company’s Virtual Inventory program.
• Visits the Capital Spares warehouse.
• Provides support for after-hours/weekend/holiday calls for Supply Chain support, when necessary.
• Performs additional duties as necessary and participate in special projects, as required.

• Bachelor’s degree in business, economics, supply chain or related field is required.
• Minimum of three (3) years of experience in similar role.
• Minimum two (2) years of experience in the oil and gas industry.

• Ability to multi-task and establish priorities.
• Committed to a high standard of safety and will and able to comply with all safety laws and all the employer’s safety policies and rules.
• Must be willing to report safety violations and potential safety violations to appropriate supervisory or management personnel.
• Maintain flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines.
• Maintain regular and acceptable attendance at such level as is determined in the employer’s sole discretion.
• Rig Pass, Helicopter Underwater Egress Training and other safety training as required for offshore rig visits preferred.
• Demonstrate effective leadership and influencing skills and practices.
• Knowledge of financial accounting, purchasing and management systems.
• Physically capable of being transported to an offshore rig by boat or helicopter.
• Proficiency in Microsoft Excel at an advanced level (use financial and logical functions; work with multiple worksheets and workbooks; edit and use macros; import and export information).
• Working knowledge of document control systems and databases.
• Deep knowledge of…