Office Assistant 3 - SCCC

Office Assistant 3

Stafford Creek Corrections Center

Aberdeen, Washington

Hourly Salary:$23.54-$31.18

Monthly Salary:$4,096.00-$5,425.00

Schedule:8:00am-4:30pm ) Monday-Friday (Saturday/Sunday off)

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the Office Assistant 3 position at the Stafford Creek Corrections Center in Aberdeen, WA.

The mission of Stafford Creek Corrections Center Health Services Department is:
To provide necessary, comprehensive, quality health services to incarcerated individuals assigned to Stafford Creek Corrections Center and to promote their wellness in preparation for return to the community.

Under the direct supervision of the Administrative Assistant 3, the incumbent ensures the following:

• Kites, Grievances and stakeholder correspondence received, accounted for and responded to timely and in accordance with policy. Ensure documents are kept safe per HIPPA, PREA, federally mandated laws and local/state RCWs.
• Ensures daily, weekly and monthly reports are updated and sent timely.
• Ensure daily trips match up with trip log.

The mission of the Department of Corrections is to 'improve public safety by positively changing lives. For additional information visit our website .gov

• Pull pertinent information from patient files for offsite scheduling purposes.
• Assistance with appointment confirmation for offsite appointments.
• Communicate via kiosk or kite onsite appointment dates and times to patients.
• Complete records requests for offsite appointments.
• Documenting and communicating Med Out Orders.
• Printing and placing MARs in trip envelopes.
• Controls and catalogs health records ensuring security and confidentiality.

• Escort new hires, visitors, etc. to health services.
• Answers requests from authorized personnel for information recorded in patients’ records in accordance with prescribed policies.
• Prepare health records for provider/practitioners’ appointments and review as needed.
• Daily pick up and distribution of Health Services Unit mail, including from D Building mailbox and the mail cart.
• Watch porters as needed, in areas where staff supervision is required.
• Assist medical records with filing documentation into the patient health record as needed.

• Organize daily workflow.
• Participates in Health Services Quality Improvement activities as appropriate.
• Participates in Health Services Place Safety Muster as appropriate.

• Ability to type a minimum of 40 words per minute.
• Intermediate word processing and spreadsheet skills.
• Handle stressful environments:
  Adapt to and positively handle the stress of a high-paced work environment.
• Multi-task:
  Ability to multi-task, prioritize, and complete work assignments in a fast-paced, detail-oriented environment.
• Share information appropriately:
  Maintain confidentiality of information learned through position that is protected by Department of Corrections policy, and Federal and/or State law. Keep supervisor informed of need-to-know items; share complete and accurate information.
• Policies and procedures:
  Know, understand, and consistently demonstrate ability to follow all applicable agency policies, procedures, and guidelines related to custody and security. Stay current as policies and procedures change.
• Team player:
  Demonstrate team approach to providing excellent customer service. Communicate effectively both internally and externally. Promote inclusiveness.
• Foster a positive attitude:
  Demonstrate openness toward the ever-changing social and cultural makeup of the workplace. Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle…