Receptionist, Administrative​/Clerical

Title: Colleague Host / Receptionist

Duration: 30 August 2026 - 28 May 2027 (Maternity Cover)

Location: G
-CLIENT Dyce-BP, 1-4 Wellheads Avenue, Dyce, Aberdeenshire, AB21 7PB

Headcount: 1

Work Experience:
Minimum 3Y - 5Y

Key Responsibilities

• Provide a professional and welcoming experience for all visitors, contractors, and colleagues.
• Manage reception activities, visitor queries, taxi bookings, and access requests.
• Coordinate meeting room bookings, catering arrangements, room setups, and hospitality services.
• Conduct regular meeting room, workplace, and floor inspections to maintain workplace standards.
• Deliver building orientation tours for visitors and new joiners.
• Support workplace services, including locker management, desk allocations, and employee queries.
• Create and manage car parking permits and EV registration requests.
• Order and maintain office supplies, stationery, paper stock, archive boxes, and workplace consumables.
• Create visitor and contractor access accounts using workplace and security systems.
• Report and monitor maintenance and facilities-related issues.
• Assist with workplace communications, signage, notices, and information displays.
• Support workplace events, visitor passes, and administrative activities.
• Prepare daily, weekly, and monthly occupancy, workplace, and security reports.
• Provide support at the workplace helpdesk and complete ad hoc administrative duties as required.

Desired or Preferred Experience and Technical Skills

• 3-5 years' experience in reception, customer service, workplace experience, office administration, or hospitality.
• Experience working in a corporate, client-facing environment.
• Meeting room management and coordination experience.
• Strong communication and stakeholder engagement skills.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced workplace.
• Proficiency in Microsoft Outlook and other Microsoft Office applications.
• Experience using visitor management, access control, or workplace systems is advantageous.

Top 3 Must-Have Skills

• Exceptional customer service and front-of-house experience.
• Reception, office administration, or hospitality background.
• Strong communication skills with a high level of attention to detail.

Working Pattern

• Monday to Friday.
• 40 hours per week.
• Weekly rotating shifts:
• 7:00 AM - 4:00 PM
• 7:30 AM - 4:30 PM
• 8:00 AM - 5:00 PM
• Fully onsite in Dyce, Aberdeenshire.
• Flexibility may be required based on business needs.

What Makes This Role Attractive?

• Opportunity to work within a prestigious corporate workplace environment.
• Varied role combining reception, workplace experience, and facilities support responsibilities.
• Collaborative team environment with strong stakeholder interaction.
• Exposure to workplace operations, facilities management, and client-facing services.
• Potential future opportunities for high-performing individuals.
• Free on-site parking.
• Complimentary breakfast provided on-site.