Document Controller

About

The Role PD&MS Group are now looking for an experienced Document Controller to join our team on a full-time, employee basis in our office in Aberdeen. Candidates must have previous vendor document control experience to be considered. We offer a flexible hybrid working model where 2 days per week can be worked remotely. We offer a fantastic salary + benefits package for the successful candidate.

Role
summary:

The
Document Controller is required for the formal receipt, issue, maintenance and
control of all company controlled paper and electronic documents according to
company procedures.

Responsibilities:

Maintaining technical
files in line with company procedures

Formal receipt, issue
and control of company documents in line with company procedures

Maintaining accurate
document control records in line with company procedures

Refinement of existing
document control recording systems through discussions and agreement with
line supervision

Assisting with other
general project, technical and document management support activities
within capabilities, when requested to do so Manage and update
document folder structure in the system

Support, monitor and
review Suppliers and Contractors Document Control Liaison with client
document control departments ensuring their procedures are adhered to Coordination with all
departments within the company in order to assure that all documents are
kept in the right place, in the right department file archive and properly
identified

Administration of
records, drawings and documents in accordance with the Quality Management
System and other relevant specifications

Preparation of document
transmittals and maintaining precise, auditable records

Ensuring a hardcopy
(where appropriate) / electronic copy of all previous revisions are
available in document control and uploaded to the Document Management
System Undertake archiving in
accordance with the Quality Management System Support and monitor
Document Management of the projects

Undertake specific
Senior Document Controller duties in their absence

Receive and control
Client supplied, project related documents, in line with Company
procedures

Demonstration of safe
approach in working practises

Encouragement of
attention to safety

Responsible for
ensuring professional development is maintained and identified competency
requirements are undertaken in a timely manner

Adherence to the
Company Integrated Management System Raise issues of
quality, health, safety and environmental and input to continuous quality
improvement element

Compliance with quality
assurance, health and safety and environmental policies

Demonstrate PD&MS
QHSE principles

Ensure unsafe
activities are challenged

Adherence to the
requirements of the best practice standards recommendations and processes
in the undertaking of duties

Demonstrate PD&MS
values

About You

Qualifications:

Minimum of 3 Standard Grades
at Grade 3 or higher or equivalent Experience / competence:

Previous experience in a similar role Competent in the use of MS Office Applications Experienced in the use of document management systems e.g. Pro Arc Excellent  written and spoken English Personal attributes:

Our GENES, our core values, define who we are, what we stand for and how we deliver.

Go the extra mile Empower our people

Never get complacent

Engage our partners

Step up and deliver

If this sounds like you, then you could be a perfect fit. About UsPD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and…