Offshore Logistics Coordinator

Company Overview

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking an Offshore Logistics Coordinator to join our Cargo Logistics Division
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• Cairnrobin or Kintore, Aberdeen/Aberdeenshire, United Kingdom.

• Full-time, permanent.
• Flexible working arrangements may be available upon request.

• To assist the Logistics and Procurement Supervisor and Offshore Operations Manager in all aspects of logistics requirements.
• Provide logistics support for offshore inspections and visits.

• Assist with maintaining offshore schedules, including the scheduling of offshore personnel.
• Create quotations within the company sales database.
• Update the offshore job register and ensure client purchase orders are received for specific jobs.
• Liaise with clients regarding upcoming work scopes, provide engineer’s names and Vantage numbers, obtain engineer check-in times, and promptly communicate updates to the relevant engineer.
• Responsible for reviewing all purchase orders within the Offshore Department, liaising with clients and the Logistics and Procurement Supervisor as required to facilitate purchase order uplift.
• Responsible for coordinating offshore travel arrangements, including flights, accommodation, visas, and medical requirements for domestic and international travel.
• Ensure engineers’ timesheets are authorised and all supporting documentation is stored in the designated folder for submission to Accounts.
• Use the Vantage system to record engineer check-in, landing, and associated time entries.
• Distribute offshore report certificates to helicopter operators and other relevant parties are required.
• Assist with maintaining the engineer training matrix and ensuring all training records are current and accurate.
• Process engineers’ offshore-related expenses for submission and approval.
• Prepare and process offshore scopes for submission to Accounts for invoicing.
• Monitor and track the Friction Tester for all friction test jobs, including on-hire and off-hire records in the OEG database.
• Support the Training Manager in scheduling offshore and onshore training scopes.
• Liaise with the Technical Manager and clients to plan all onshore work (Gulf, HIAL, PDG and WFS), including servicing of refuelling vehicles and static fuelling systems, and allocation of engineers.
• Undertake any other duties as reasonably required in line with the contract of employment.

• Strong communication skills with the ability to liaise effectively with colleagues, clients and stakeholders.
• Ability to prioritise workload and work effectively to deadlines.
• Previous experience in a similar role is desirable but not essential.
• Basic knowledge of, or willingness to learn, Microsoft Excel and OEG systems.
• Willingness to learn and use client purchase order systems.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.