Receptionist/Administrative Assistant
Listed on 2026-10-17
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Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Administrative Assistant — Construction & Waste Management
Supports the daily operations of our construction and waste management company. This role is critical to smooth office operations, financial accuracy, regulatory compliance, and strong communication across field teams, leadership, clients, and vendors. The ideal candidate thrives in a fast-paced, operations-focused environment and brings a proactive, task-oriented approach to managing administrative, financial, and compliance-related responsibilities.
Reports to: Senior Administrator
Schedule: Monday through Friday, 8:00 AM to 5:00 PM, with overtime opportunity
Employment type: Full-time; on-site office position in Abilene, TX
Key Responsibilities- Support the Senior Administrator with daily office and company operations
- Greet visitors, clients, and vendors in a professional manner
- Perform accounting support in Quick Books, including data entry and maintaining accurate financial records
- Prepare, organize, and maintain administrative, financial, and compliance documentation
- Communicate clearly with field teams, leadership, clients, and vendors
- Track and update project information in Builder Trend as needed
- Prepare documents, spreadsheets, and presentations using Microsoft Office
- Provide notary services for company documents, if certified
- Handle confidential company and financial information with discretion
- Take initiative to keep tasks moving and follow through to completion
Required
- Ability to work in a fast-paced environment
- Experience with Quick Books
- Highly detail oriented
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong written and verbal communication skills
- Discretion and professionalism (non-negotiable)
- Availability to work Monday through Friday, 8:00 AM to 5:00 PM, and overtime when needed
- Construction background, civil and structural
- Builder Trend experience
- Notary certification
This position offers long-term growth potential for a professional looking to become a key operational component within a hands-on, industry-driven organization.
Pay: $17.00 – $22.00 per hour
Work Location:
In person
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