Office & Facilities Coordinator

Location:
Abingdon

Contract: Permanent, full time

We are looking for a proactive and organised Office & Facilities Coordinator to help ensure our office runs smoothly and remains a safe, welcoming and productive environment for employees and visitors. This role plays a key part in day‑to‑day office operations, facilities management, health & safety and travel coordination, working closely with internal teams and external suppliers.

• Being the first point of contact for visitors, creating a positive first impression of PMC.
• Managing the day‑to‑day office environment, facilities queries and internal requests.
• Coordinating visitors, meeting rooms, catering, deliveries and post.
• Liaising with the Business Park and external suppliers (maintenance, cleaning, facilities).
• Managing office supplies, regular office checks and facilities‑related quotes.

• Coordinating health and safety activity with our external provider.
• Maintaining records and actions from audits and risk assessments.
• Supporting Fire Wardens and First Aiders, including training and drills.
• Booking and managing on‑site contractors and engineers.

• Supporting employee travel and accommodation requests, including visas where required.
• Maintaining accurate travel and facilities records and expenses.
• Managing petty cash, meter readings, invoices and general office administration.
• Supporting ad‑hoc projects as needed.

• Proactive, organised and comfortable taking ownership.
• A self‑starter who enjoys making things run smoothly for others.
• Confident communicator with a professional and approachable manner.
• Comfortable working with multiple stakeholders and external suppliers.
• Strong attention to detail and ability to juggle priorities.

Please dont be put off if you dont have experience across every area listed. Were more interested in what you bring to the role your mindset, skills and approach and well support you to build the rest.

If this role sounds like a good fit, wed love to hear from you.