Futures and Partnerships Coordinator

We are seeking to appoint an Administrator to join our successful Futures and Partnerships Department, supporting the Assistant Head, Futures and Partnerships and the Head of Futures in delivering the School's higher education, careers, work experience and partnerships programmes.

The postholder will be the operational hub of the department: coordinating the administration of the UCAS and higher education application cycle, delivering our well-established work experience programme for students in Year 11 and the Sixth Form, and providing administrative and coordination support for the School's partnership activities, including our international exchange programmes.

This is a part-time role working 30 hours over a minimum of 4 days per week Monday to Friday, term-time plus 2 weeks during the school holidays. We would like the successful candidate to start work as soon as possible.

This post would particularly suit an individual with experience of complex administration or programme coordination in an education setting. Experience of careers, higher education guidance, university admissions, work experience, educational visits or partnership programmes would be an advantage. However, if you do not have the direct experience but are highly organised and quick to learn, we would also be keen to hear from you.

The successful candidate will have excellent interpersonal skills with the ability to build effective working relationships with students, parents, staff, employers and external partners alike, combined with strong administrative and organisational skills, sound judgement and the confidence to manage multiple concurrent deadlines independently.

The Futures and Partnerships Department comprises the Assistant Head, Futures and Partnerships, the Head of Futures, and the postholder. The department's offices are located within the School library and consist of a dedicated careers library and large careers office.

• Support the Assistant Head, Futures and Partnerships in coordinating the higher education programme and annual UCAS cycle.
• Manage UCAS administration, including monitoring student progress, Final date to receive applicationss, subject and tutor references, admissions test arrangements and extenuating circumstances.
• Maintain and administer digital platforms, including UCAS and Unifrog, for students, parents and staff.
• Collate and analyse higher education data and prepare reports for internal and external stakeholders.
• Coordinate support for Oxbridge and specialist applications (Medicine, Dentistry, Veterinary Science and Midwifery), including admissions events and mock interviews.
• Organise higher education events and visits, including information evenings, taster days and UCAS Discovery Days.
• Keep abreast of developments in higher education admissions and application systems.

• Coordinate the Year 11 and Sixth Form work experience programme, ensuring compliance with safeguarding and health and safety requirements.
• Advise students and liaise with parents, employers and staff to support work experience placements and career planning.
• Develop and maintain relationships with employers, and work with the Alumnae Relations Manager to broaden opportunities for students, including through the Kate mentoring scheme.
• Organise careers events and maintain accurate records of student careers engagement using Unifrog.
• Promote careers opportunities through school communications and social media.

• Provide administrative support for partnership events, including invitations, bookings, logistics and communications.
• Maintain records, attendance data and evaluation reports for partnership activities.
• Coordinat…