Grants Coordinator

Position Title:

Grants Coordinator

Location:

Abingdon, VA / Hybrid

Salary Range: $45,000 - $48,000

Reports to:

Community Impact Director

United Way of Southwest Virginia is an equal employment opportunity employer. Qualified applicants will be considered for vacancies without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, pregnancy, childbirth or related medical conditions including lactation, age, or status as a veteran or other category protected under applicable state or municipal law. United Way of Southwest Virginia will reasonably accommodate the disabilities of qualified applicants to permit them to perform the essential functions of the subject position.

The Grant Manager is responsible for the coordination, management, compliance, and administration of United Way of Southwest Virginia's grant portfolio from pre-award through post-award and final close-out. This position works collaboratively with the Executive Director, Development Team, Finance Team, Program Team, and other organizational leadership to ensure grants are strategically pursued, accurately developed, properly administered, and successfully completed in accordance with funder requirements, organizational policies, and applicable federal, state, and local regulations.

The Grant Manager will maintain oversight of the organization's grant calendar, application and reporting deadlines, grant files, budgets, deliverables, compliance requirements, and funder communications. This position will support the continued growth and diversification of UWSWVA's grant revenue while ensuring strong stewardship of public and private funding.

As a member of the UWSWVA team, the Grant Manager contributes to the strategic goals and priorities of the organization by securing and stewarding resources that strengthen programs, expand community impact, and advance United Way of Southwest Virginia's mission.

• Manage the full grant lifecycle from prospect identification and application development through award administration, reporting, compliance, and close-out.
• Maintain the organizational grant calendar, tracking applications, award periods, reporting deadlines, renewals, deliverables, budgets, and close-out requirements.
• Identify and evaluate public and private funding opportunities in collaboration with the Executive Director and Development Team that align with UWSWVA's mission, programs, and strategic priorities.
• Coordinate the development and submission of grant applications, letters of inquiry, concept papers, renewals, continuation requests, and other funding proposals.
• Collaborate with program and Finance staff to develop grant goals, outcomes, evaluation measures, budgets, budget narratives, spending plans, and required supporting documentation.
• Review grant agreements, contracts, award letters, and funding requirements to ensure organizational understanding and compliance with all terms, restrictions, reporting requirements, and allowable costs.
• Coordinate grant implementation across departments to ensure programs, expenditures, timelines, and deliverables align with approved proposals and funding requirements.
• Maintain complete and organized grant files, databases, and project management systems, including applications, awards, budgets, correspondence, reports, financial records, and close-out documentation.
• Monitor grant expenditures, budgets, performance, and deliverables in collaboration with Finance and program staff and communicate potential issues, compliance risks, or required adjustments to leadership.
• Coordinate the collection of programmatic, financial, and outcome data and prepare and submit timely and accurate interim, annual, quarterly, and final grant reports.
• Coordinate grant amendments, budget revisions, no-cost extensions, scope changes, and other funder requests as needed.
• Participate in community stakeholder meetings, networking opportunities, and partner engagement to support relationship building and identify emerging community needs and opportunities when appropriate.
• Support research, data analysis, and data review to help identify trends, needs, service gaps, and opportunities for funding and program development.
• Maintain professional relationships and regular communication with grant officers, foundations, corporations, government agencies, and other funding partners.
• Monitor compliance requirements for federal, state, local, corporate, and…