Permit & Compliance Coordinator

Founder of Mobility
123 | Home Elevators, Stiltz Homelifts, Stairlifts | Leading the Northeast’s Most Trusted Accessibility Company

Mobility
123 is looking for a detail‑oriented Permit and Compliance Coordinator to support our growing project volume. This role focuses on preparing, submitting, tracking, and organizing permits and approvals for residential and light commercial mobility projects, including home elevators, stairlifts, and platform lifts.

We already have established SOPs, tracking tools, and internal processes in place. This position is about keeping those systems running smoothly, staying organized, and being a reliable point of contact for permit‑related matters. The role is fully office‑based in Absecon. All site visits and inspections are handled by our field teams, so no travel is required.

• Prepare and submit permit applications, stamped plans, and supporting documents to local municipalities and state agencies, including the NJ Division of Codes and Standards (DCA).
• Coordinate permits and approvals related to elevator/lift work, along with associated building, electrical, and zoning permits when required.
• Track permit applications from submission through approval using Mobility
  123’s existing permit tracking system.
• Monitor feedback from municipalities or the DCA and help address comments or requests to keep projects moving forward.
• Communicate clearly with customers, Project Managers, Project Coordinators, municipal offices, and the DCA regarding permit status and next steps.
• Coordinate inspection scheduling and paperwork with internal field teams. On‑site inspections are handled by field staff.
• Request and process permit and inspection fees and help keep permit‑related payments organized and accurate.
• Maintain well‑organized digital and physical permit files, including approvals, inspection reports, and correspondence.
• Follow up with architects and designers to ensure plans are received on time.
• Scan and upload permit documents into the appropriate digital folders.
• Stay familiar with general permitting requirements for building, electrical, zoning, and mobility equipment. When questions arise, elevate code interpretation or policy issues to the Operations Manager.
• Provide regular permit status updates to internal teams and flag potential scheduling impacts early.

• 3+ years of experience working with municipal permitting, building departments, or regulatory agencies. Experience with NJ DCA is a strong plus.
• Comfortable managing multiple permits at different stages without feeling overwhelmed.
• Experience with residential or commercial construction permitting (building, electrical, zoning). Elevator or lift permitting experience is helpful but not required.
• Strong organization skills and attention to detail.
• Clear, professional communication skills, both written and verbal.
• Comfortable using Google Sheets and learning internal tracking systems and municipal e‑permitting portals.
• Familiarity with Salesforce or similar CRM systems is a plus.
• Ability to work full‑time from our Absecon office with a reliable commute.
• Experience with elevator codes (ASME A17.1 / A18.1), variance requests, or direct work with state agencies is a bonus, not a requirement.

This role reports to the Operations Manager and works closely with Project Managers, Project Coordinators, and field teams. You’ll be supported by established workflows and clear escalation paths, with plenty of collaboration across departments.

This is a full‑time, in‑office position with predictable weekday hours. Benefits include paid time off, a 401(k) retirement plan, and health insurance.