Accounting Clerk

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Maintain accurate electronic spreadsheets for financial and accounting data. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.

Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures.

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Address guests' service needs in a professional, positive, and timely manner. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones and emails using appropriate etiquette.

Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Perform other reasonable job duties as requested by Supervisors.

• Minimum of 2 years of 5-star hotel accounting experience in Accounts Receivable and Accounts Payable
• Strong analytical, communication, and interpersonal skills;
• Advanced knowledge in Microsoft Excel;
• Fluent in English, additional languages are advantage;
• Familiar with hotel systems (e.g., Opera, Micros, Sun Systems, Scala, People Soft, Birchstreet, ACE, etc.);

• Verify invoices against purchase orders and receiving records.
• Process vendor invoices in the accounting system ensuring proper coding and authorization.
• Prepare and execute payment runs (cheques, bank transfers, and online payments)
• Reconcile supplier statements and resolve discrepancies with vendors and internal departments.
• Monitor outstanding payables and ensure payments are made within agreed credit terms.
• Maintain proper filing and documentation of all invoices and payment records.
• Assist with month-end AP closing, including accruals and payable aging report review.

• Prepare and issue invoices for the customer accounts.
• Reconcile daily revenue from Front Office and POS systems with accounting records.
• Track and follow up on outstanding receivables to ensure timely collection.
• Allocate payments accurately to customer accounts.
• Investigate and resolve billing discrepancies.
• Maintain an updated AR aging report.
• Ensure compliance with hotel credit policy and approved credit limits.
• Support month-end closing by reconciling AR balances with the general ledger.