Office Administrator

Administrative Duties

• Answer phones, greet visitors, and manage general office correspondence.
• Schedule meetings, appointments, and manage calendars.
• Maintain filing systems—physical and digital—for company records.
• Order office supplies and manage vendor relationships.
• Prepare and format letters, memos, reports, and presentations.
• Assist with onboarding new employees, paperwork, s, and setup.
• Coordinate travel arrangements when needed.

• Process accounts payable and accounts receivable.
• Prepare and send invoices and follow up on outstanding payments.
• Record daily financial transactions in accounting software (e.g., Quick Books, Xero).
• Reconcile bank and credit card statements.
• Assist with payroll processing and timesheet tracking.
• Prepare expense reports and process employee reimbursements.
• Support month‑end and year‑end closing processes.
• Maintain accurate financial records and assist with audits.
• Generate basic financial reports as requested by management.

• 1–3 years of experience in an administrative or accounting support role.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Familiarity with accounting software (Quick Books, Xero, SAP, or similar).
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy with numbers.
• Preferred:
  Coursework or certification in bookkeeping/accounting.
• Preferred:
  Experience with payroll systems.
• Preferred:
  Knowledge of basic GAAP principles.