Guest Transport Administrator

Job Description

To support Guest Transportation operations by managing vendor administration, invoice processing, and operational documentation, ensuring accurate financial control, compliance, and efficient coordination across multiple service providers. The role ensures administrative discipline and process integrity, enabling smooth execution of transportation services and supporting both operational and financial performance.

• Vendor Administration:
  Maintain vendor records, contracts, documentation, and compliance tracking across multiple service providers.
• Invoice Management:
  Verify, reconcile, and process vendor invoices against system data (trips, bookings, cost codes), ensuring accuracy and timely submission.
• Financial Control Support:
  Track transportation costs, support budget monitoring, and flag discrepancies or variances.
• Operational Administration:
  Maintain booking records, reports, and documentation to support daily operations and audits.
• Compliance & Governance:
  Ensure adherence to internal policies, contractual terms, and audit requirements.
• Reporting:
  Prepare regular reports (invoices, trips, vendor performance data) to support operational and financial visibility.
• Liase with key internal & external customers for regular reviews and relationship management.
• Stakeholder Coordination:
  Liaise with vendors, finance, and internal teams to resolve invoice queries, discrepancies, and documentation gaps.
• Reporting & Insights:
  Produce and analyze operational reports to enable data-driven decisions and performance improvements.

Process Improvement:
Identify and support improvements in administrative workflows, systems, and reporting accuracy.

Education & Experience

• Bachelor’s degree.
• 2–5 years of experience in administration, finance support, or operations support.
• Experience in invoice processing, vendor coordination, or logistics/transport operations preferred.