Specialist - Invoicing

The Specialist – Commercial & Sales within the Aviation & Aero Engine MRO division is responsible for the accurate, timely, and efficient preparation of invoices and financial event tracking for assigned engine types and customer accounts. This role involves collecting, verifying, and consolidating cost data from multiple sources to ensure all event-related costs are captured in compliance with contract-specific pricing structures.

The Specialist collaborates closely with stakeholders across Supply Chain, Engineering, Production Control, and Customer Service to resolve invoice discrepancies and maintain adherence to contractual terms.

In addition to invoicing duties, the Specialist performs event profitability analysis to identify cost optimization opportunities and revenue improvements. They drive automation and digitalization initiatives, leveraging robotic process automation (RPA) and ERP enhancements to streamline invoicing workflows while meeting key performance indicators such as turnaround time and invoice quality. The role also encompasses financial reporting, data analytics, and supporting strategic decision-making through cost and revenue forecasting.

Acting as Deputy to the Team Leader – Invoicing, the Specialist provides operational support, team coordination, and leads process improvement initiatives to ensure business continuity and enhance the invoicing function.

• Invoice Preparation (50%):
  Ensure accurate and timely invoice generation, including verification of cost details, pricing structures, and contractual compliance. Collaborate with internal teams to resolve discrepancies and facilitate invoice submission through customer portals.
• Reporting & Financial Analysis (20%):
  Generate financial reports such as Work in Progress tracking, profitability analysis, and revenue forecasting. Provide insights to support data-driven financial planning and maintain documentation for audits and cost control.
• Special Projects & Process Improvement (25%):
  Lead initiatives to improve invoicing efficiency and quality, optimize profitability, and implement ERP system enhancements. Identify opportunities for RPA and digitalization to advance invoicing processes. Act as Deputy to the Team Leader providing operational and decision-making support.
• Additional Responsibilities (5%):
  Adapt to evolving organizational needs by undertaking additional duties to support team and company objectives.

• Education: Bachelor’s degree in Accounting, Finance, or a related discipline.
• Experience: Minimum of three years in invoicing, with strong familiarity in Aero Engine maintenance and parts maintenance environments.
• Competencies: Comprehensive understanding of accounting principles, invoicing regulations, and financial systems; proficiency in billing and ERP platforms; robust numerical and analytical skills; attention to detail; effective problem-solving and decision-making capabilities; strong communication skills; time management and organizational proficiency; experience in process improvement and automation; teamwork and leadership abilities; expertise in customer and stakeholder management; and knowledge of contract interpretation and compliance requirements.

• Accounting and financial knowledge ensuring billing accuracy and compliance.
• Familiarity with Aero Engine and parts maintenance processes.
• Proficiency with invoicing, billing systems, and ERP platforms.
• Strong numerical, analytical, and problem-solving skills.
• High attention to detail and accuracy in invoice verification.
• Effective communication and interpersonal skills.
• Excellent time management and organizational abilities.
• Experience in process improvement, automation, and digital transformation (including RPA).
• Collaboration and teamwork, with ability to support team leadership.
• Customer and stakeholder management expertise.
• Data reporting, forecasting, and financial analytics.
• Contract interpretation and compliance understanding.

Bachelor’s degree in Accounting, Finance, or a related field is required to qualify for this position. Professional certifications or additional training in finance or accounting will be considered an asset.