Senior Finance Executive - Accounts Payable Real Estate Contracting

Job description

About Al-Futtaim

Established in the 1930s, Al-Futtaim is one of the most diversified and progressive privately held regional businesses, headquartered in Dubai. Operating across more than 20 countries, the Group spans automotive, financial services, real estate, retail and health. With more than 40,000 employees, Al-Futtaim represents over 200 of the world’s most recognised brands, including Toyota, Lexus, IKEA, ACE and Marks & Spencer.

Driven by its purpose to enrich lives and elevate communities, Al-Futtaim focuses on digital innovation, AI, sustainable growth and strategic partnerships, creating long-term value for customers, communities and partners while building a responsible legacy for future generations.

• The Cost Control, Accounts Payable and Reporting Specialist is responsible for ensuring financial efficiencies through accurate cost booking and timely reporting. The role involves managing invoice processing, conducting detailed aging analysis, and reconciling vendor accounts. A key focus is on digital transformation and automation to streamline processes and enhance operational accuracy. Success in this role requires adherence to financial guidelines and excellent coordination across various teams and systems.

• Ensure accurate and timely booking of GRN/costs after validating invoices and supporting documents, following internal approval and VAT guidelines.
• Coordinate with central finance to ensure invoices are received for timely liability booking.
• Conduct weekly review of the Delivery Order (DO) file to identify and follow up on missing invoices for timely cost recognition.
• Identify and resolve invoice and cost-booking discrepancies by coordinating with vendors and relevant business teams.
• Manage the monthly batch payment run, minimize out-of-cycle payments, and process exceptional payment requests with approval.
• Ensure strict adherence to the approved Delegation of Authority in all cost booking and payment-related processes.

• Maintain and regularly review the vendor advance ageing report.
• Maintain and regularly review the Goods Receipt/Invoice Receipt (GR/IR) ageing report.

• Review open purchase orders and initiate necessary actions to support timely project closure.
• Regularly review GR/IR balances and vendor advances, coordinating with stakeholders for timely invoice clearance.
• Ensure timely clearance of long-outstanding items.

• Identify opportunities to automate Accounts Payable and cost control processes to enhance efficiency and accuracy.
• Support the implementation and improvement of digital workflow tools like M-Files, SAP, OCR, etc.
• Leverage AI tools for invoice validation, exception management, duplicate detection, and data quality reviews.
• Analyze process bottlenecks and recommend automation solutions for improved productivity.
• Collaborate with Finance, IT, and Shared Service teams to implement robotics and self-service reporting solutions.

• Proficient in accounts payable and cost control procedures with a strong understanding of financial guidelines.
• Experience in digital transformation projects, including AI and process automation tools.
• Excellent coordination and communication skills for cross-functional teamwork.
• Ability to analyze complex financial data and identify efficiency improvements.

• Bachelor's degree in Finance, Accounting, or a related field.
• Minimum of 3-5 years experience in accounts payable, cost control, or a similar financial role.
• Proficiency in using financial systems like SAP and workflow automation tools.
• Strong…