Cost Clerk - Automotive Service Costing and Invoicing

Cost Clerk
- Automotive Service Costing and Invoicing Job Snapshot
- Role:
Cost Clerk

- Location:

Abu Dhabi, United Arab Emirates
- Industry: Automotive
- Function:
Accounting-Finance

- Experience:

Minimum 3 years in the automotive or retail industry
- Job Type: Full Time
- Work Arrangement:
On-site

Al-Futtaim Automotive is seeking a detail-oriented Cost Clerk to support its automotive Service team in Abu Dhabi, United Arab Emirates. Reporting to the Service Manager, you will be responsible for accurate service order costing, invoice preparation, purchasing administration and workshop reporting. The role involves reviewing labour and parts charges, allocating costs to the correct service sub-orders and ensuring that customer invoices comply with company pricing and billing guidelines.

You will also support purchase requisitions, local purchase orders, vendor invoice processing, employee incentive records and workshop productivity reporting. The successful candidate will have at least three years of experience in the automotive or retail industry, practical knowledge of service costing and invoicing, and proficiency in SAP or a comparable dealer management system.

Job Details
- Country:
United Arab Emirates
- City:
Abu Dhabi
- Industry: Automotive
- Function:
Accounting-Finance
- Salary:
Not disclosed
- Gender: No Preference
- Candidate Nationality:
Not specified
- Job Type: Full Time
- Work Arrangement:
On-site

• Service Order Costing and Billing
• Review labour charges and parts used in automotive service orders.
• Allocate labour, parts and related costs to the appropriate service sub-orders.
• Ensure accurate costing across cash, credit, warranty, service maintenance contract and internal transactions.
• Verify service order information before preparing customer invoices.
• Identify costing discrepancies and coordinate corrections with relevant colleagues.
• Support accurate and timely billing to maintain efficient service operations.
• Invoice Preparation and Verification
• Prepare pro-forma invoices and final invoices for eligible service orders.
• Process invoices relating to internal, contract, credit and warranty work.
• Validate package pricing, consumable charges and applicable mark-ups.
• Verify agreed discounts in accordance with company guidelines.
• Ensure invoices reflect the correct service order charges and approved pricing.
• Coordinate with Service and Finance teams to resolve invoicing exceptions.
• Support timely invoice completion and reduction of outstanding work in progress.
• Purchasing and SAP Administration
• Raise purchase requisitions and local purchase orders using SAP.
• Process purchasing requirements for subcontracted or sublet services.
• Support procurement of bought-out items and workshop consumables.
• Prepare purchase orders for equipment maintenance and small tools.
• Ensure purchasing information is recorded accurately in the system.
• Follow established company purchasing procedures and documentation requirements.
• Goods Receipt and Vendor Payments
• Complete goods receipt transactions for relevant purchases.
• Carry out invoice verification against supporting purchasing records.
• Check vendor documentation for accuracy and completeness.
• Submit relevant vendor documents to Finance for payment processing.
• Coordinate with concerned departments to resolve purchasing or invoice discrepancies.
• Support timely processing of supplier-related transactions.
• Workshop Incentive and Attendance Administration
• Maintain accurate employee incentive information.
• Record overtime, attendance and productive-hours data.
• Update relevant information in the designated incentive system.
• Verify the accuracy of records used for incentive administration.
• Coordinate with relevant workshop personnel to clarify discrepancies.
• Support accurate and timely maintenance of workshop performance information.
• Service Operations Coordination
• Work closely with the Service Manager and Service Supervisors on costing and billing matters.
• Coordinate with Contracts and Finance teams regarding service order exceptions.
• Assist in resolving administrative issues that delay invoice processing.
• Support efforts to reduce outstanding work in progress.
• Maintain effective communication with workshop colleagues and other support functions.
• Contribute to accurate service administration and a positive customer experience.
• Workshop Reporting and Record Management
• Support the preparation of monthly workshop productivity reports.
• Maintain relevant service costing and invoicing information.
• Keep accurate records of workshop stationery…