Receptionist-Administrative Assistant - UAE national

Receptionist-Administrative Assistant - UAE national

The Receptionist-Administrative Assistant will be responsible for providing administrative and secretarial support to the Abu Dhabi office in addition to her role as a Receptionist. She/He will perform duties including answering phones, greeting customers, typing, filing, scheduling, record keeping, coordinating meetings and conferences, obtaining supplies, coordinating mailings, and special projects.

The applicants must be UAE nationals.

• Responsible for reception, telephone coverage and accepting deliveries
• Distribute mail, coordinate mailing, shipping and courier requirements
• Coordinate internal company correspondence (e.g., email announcements)
• Work independently and within a team on special and ongoing projects
• Make travel arrangements
• Inventory and organize office supply area, conference rooms and open areas
• Manage vendor relationships related to ordering and updating office supplies and miscellaneous office equipment maintenance and repair
• Maintain contact with cleaning company, maintenance company as needed to ensure property is kept in functioning order
• Perform general administrative assistant duties including typing, copying and filing
• Co‑ordinate with the PROs for visa, labour card renewals and make sure all the renewals are done in a timely manner
• Act as a point of contact at the request of line manager; this could include planning and coordinating presentations, disseminating information, coordinating mailing or creating charts and graphs
• Perform other duties as needed and directed by line manager and management team

• MBA degree or equivalent
• Excellent verbal and written communication skills
• Attention to detail with strong data entry skills
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records
• Organization and follow‑up skills; a demonstrated ability to make and meet commitments
• Ability to coordinate tasks and deadlines with other departments
• Ability to work independently and as part of a team
• Courteous and responsive in customer service
• Working knowledge of Internet technologies
• Working knowledge of MS Windows (98/2000/XP), MS Word, MS Excel and Internet Explorer
• Working knowledge of PowerPoint presentation
• Professional in appearance and attitude
• Minimum 2 years experience of working as receptionist / HR admin support in a multinational company