Administrative Assistant

Administrative Assistant

Company: Nationwide Middle East Properties

Location: Abu Dhabi, United Arab Emirates

Job Type: Full-time

Nationwide Middle East Properties is a leading real estate agency in Abu Dhabi, delivering comprehensive property solutions to investors and end-users. We pride ourselves on our professional team and our capability to provide top-tier services in sales, leasing, and property management. We are currently seeking a detail-oriented and IT-savvy Administrative Assistant to join our Inventory Department.

We are looking for an organized Administrative Assistant to manage our CRM data and support the inventory team. The ideal candidate is comfortable using digital tools to ensure property listings are accurate, up-to-date, and visually appealing. You will handle CRM data entry, monitor property portals, and utilize your IT skills to assist with inventory reports and basic marketing materials.

CRM & Inventory Administration

• Data Management:
  Serve as the primary support for CRM data entry, ensuring all property details (price, size, location) are recorded accurately.
• Portal Management:
  Regularly check property listings on portals (Property Finder, Bayut, Dubizzle) to ensure high quality scores and proper formatting.
• Verification:
  Assist in verifying property availability by calling landlords or developers and updating the system status accordingly.
• Maintain an organized digital filing system for property documents (Title Deeds, Passports, Form A/B).

• Creative Tasks:
  Utilize Canva to watermark images, create simple "Just Listed" flyers, or edit property photos for better presentation.
• Reporting:
  Manage data tasks using Microsoft Excel (creating inventory stock sheets, pivot tables for availability reports).
• Troubleshooting:
  Assist agents with basic CRM usage questions and ensure photos/videos are uploaded correctly to the system.

• Assist in preparing Forms, MOUs, and listing agreements, ensuring inventory details match the CRM records.
• Coordinate with the marketing team to ensure "Featured Properties" are highlighted on the website and portals.
• Ensure the inventory database is kept tidy and professional, removing duplicate or expired listings.

• Total
  
  Experience:
  
  Minimum of 2 years in an Administrative, Data Entry, or Coordinator role.
• Industry
  
  Experience:
  
  Experience working with Real Estate CRMs (e.g., Salesforce, Masterkey, Prop Space) is highly preferred.

• IT Savvy:
  High proficiency in Microsoft Office Suite (Excel, Word, Outlook) is mandatory.
• CRM Proficiency:
  Ability to learn and navigate database software quickly.
• Creative Tools:
  Working knowledge of Canva or basic photo editing software for property images.
• Organizational
  
  Skills:
  
  Exceptional attention to detail, accuracy in data entry is critical for this role.
• Communication:
  Strong verbal and written communication skills in English.

What We Offer

• Competitive tax-free salary.
• Employment Visa and Medical Insurance as per UAE Law.
• A supportive and professional working environment.
• Opportunity to gain specialized experience in Real Estate Inventory Management.

Nationwide MEA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.