Document & Budget Controller

About the job

• The Document controller shall coordinate and correspond with all project Contractors; follow up all tender/contract drawings & document submissions as per Project requirement;
  Monitor the status of Budget activities. Track the expenses and forecast the budget for the projects. Review of Tender Documents (other than scope of works); prepare of contract documents, work orders, materials requests; arrange meeting with contractor; prepare of MOMs; instructions from Superiors and quality standards; to facilitate the Departmental Operations.
• Carry out data entry of expenses related to the project.
• Compile, maintain and file all physical and computerized reports, records and other documents required, including auditable finance records to adhere to departments data management requirements.
• Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget.
• Update accounting systems and facilitating data for preparation of periodic MIS reports to ensure timely availability of data for Finance department reporting requirements.
• Assist in preparation of annual budget forecast, year-end financial closing and capitalization of assets report to facilitate timely preparation of annual budget in order to support the budget forecasting requirements.
• Prepare necessary correspondence related to contracts; follow up project progress; ensure submission of necessary drawings, documents and material approvals related to project; coordinate with all project staff at offshore/site; manage documentation and related drawings; prepare final Tender Documents and prepare Contract Documents.
• Attend site visits with contractors; organize/coordinate site visits of bidders; attend project meetings with contractors; attend site inspections during material delivery & handover and prepare reports; coordinate with concerned Department during Marine Transportation related to projects and prepare MOMs for all the meetings attended.
• Prepare "Inter Office Correspondences (IOC)" for project matters; prepare "Letter of Assistance" for Oil field passes for Contractor manpower and vehicles; coordinate with PT to obtain necessary approvals for Contractors & Marine Vessels (PPA, Oil field Security passes, Vetting Inspections).
• Accurate submission of data for compilation of periodic reports.

• Knowledge of basic financial and accounting principles.
• Proficiency with office productivity applications and aptitude for learning new systems.
• Knowledge of cash management principles and/or procedures.
• Time Management.
• Accurate data entry skills.
• Good numerical concept understanding.
• Good at Teamwork & Cooperation.
• Excellent organizational skills and attention to detail.