Administration Assistant

Undertake a range of activities under limited direction and guidance. Typical work involved will be processing documentation, production of more complex reports and drafting, typing correspondence and reports. This work is typically carried out across the organization, taking in administrative, operational and technical areas.

• Undertake a range of established standardised office routines and activities under limited direction and guidance. Includes data entry, filing and retrieving, photocopying and typing
• Extract and manipulate data and information from computerised systems and prepares administrative or technical reports for senior colleagues
• Prepare and produce standard letters and internal documents in response to routine requests. Draft external correspondence for review and signature by supervisor
• Exchange information and/or provide clarification on routine issues by telephone or in person, acting as a contact point for internal client enquiries
• Responsible, in some instances, for delivering accountable documents to external clients ensuring appropriate acknowledgements of receipt are obtained
• Check invoices for correctness as to service provided and pass to supervisor for approval
• Identify and report on problems or discrepancies and make suggestions for improvement Compliance in accordance with HSE Standard

Diploma in Administration Management

Minimum 05 years of related work experience in similar industries