Administrative Assistant; Hybrid

We are hiring an Administrative Assistant to support daily operations across scheduling, inbox management, document preparation, and coordination tasks. You’ll help keep communication organized, maintain accurate records, and support the team with routine administrative work. This role suits someone who is detail-oriented, dependable, and comfortable using common online productivity tools.

• Manage shared inboxes and respond to routine messages using approved templates
• Schedule meetings, send invitations, and maintain calendars
• Prepare and format documents and reports (Google Docs/Microsoft Word)
• Update spreadsheets and trackers (Google Sheets/Microsoft Excel) with accuracy
• Maintain organized digital files and ensure records are up to date
• Coordinate follow-ups with team members and track task progress
• Support basic data entry, light research, and administrative tasks as needed
• Handle confidential information responsibly and with discretion

• Experience with CRMs/ATS tools or data entry
• Basic report formatting and spreadsheet confidence
• Strong written and verbal communication skills
• Good organizational skills and attention to detail
• Comfortable using Google Workspace and/or Microsoft Office (Docs/Sheets/Word/Excel)
• Ability to manage multiple tasks and meet deadlines
• Previous administrative or office support experience
• Familiarity with CRM tools (e.g., Hub Spot)
• Exposure to basic invoicing, bookkeeping, or operations support
• Professional, reliable, and responsive
• Prior admin / office support experience (not always required)

• Work arrangement: Remote or Hybrid (based on team needs and location)
• Schedule: Flexible within agreed working hours
• Training: Step-by-step onboarding and support provided
• Compensation: Competitive, based on experience and workload