HR and Admin Assistant

Job Title: HR & Admin Assistant

HR & Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.

Reports to: HR & Admin Manager

• Front Desk office and general office support
• Greet guests and provide them with superb customer service
• Answer all client questions and incoming calls
• Redirect phone calls to the appropriate department and take down messages
• Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
• Book and maintain schedules, meetings, and travel arrangements, if required, write and distribute email, correspondence memos, letters, faxes, and forms
• Maintain relevant databases when necessary
• Assist the HR & Admin Manager with daily tasks
• Liaise with PRO for daily tasks
• Handle work permit, visa processing documents and applications in coordination with the PRO
• Point of contact for Etisalat, ADDC, Du, etc.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed
• Monitor and maintain office cleanliness and etiquette
• Execute tasks and provide continuous support to HR & Admin Manager
• Prepare the monthly timesheet for payroll purpose
• Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines
• Support HR Department in recruitment and interview arrangements
• Support the recruitment process of the company by posting vacancies, collecting CVs and conducting screening interviews
• Maintain CV database of the company
• Employee documents filing and record update
• Support HR Department in Employee Onboarding and Exit formalities
• Any other duties commensurate with the accountabilities of the post

• Effective written and verbal English language communication skills, Arabic would be a plus
• Good knowledge of HR Practices
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-s solving, and results
• Ability to multitask
• Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals
• Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent
• Collaborate easily with the Executive Team, Line Manager, and employees

Job Details: Role Level: Mid-Level
• Work Type:
Full-Time
• Country:
United Arab Emirates
• City:
Abu Dhabi
• Company Website:  
• Job Function:
Human Resources (HR)
• Industry: Construction