Project Administrative Assistant

Position: Project Administrative Assistant M/F

Organisation

About SPIE Global Services Energy is an international subsidiary of the SPIE Group present in around 20 countries in Europe, Africa, Asia Pacific, the Middle East and North America. SPIE Global Services Energy operates across the entire energy production infrastructure value chain, from design to maintenance. SPIE Global Services Energy relies on an extensive local network to quickly deploy resources and meet its customers' needs in the safest possible conditions.

Drawing on the expertise of its 5,000 employees, SPIE Global Services Energy helps players in the oil, gas and renewable energies industries improve the technical performance of their infrastructure, increase their energy efficiency and reduce their carbon footprint. With 55,000 employees and a strong local presence, SPIE group achieved in 2024 consolidated revenue of €9.9 billion and consolidated EBITA of €712 million.

Reference

Job title Contract type

Temporary work contract

Contractual hours

Full time

6 months

Administrative & Office Support

Provide daily administrative assistance to the site project team. Organize meetings, prepare schedules, and support action follow-ups between Ratawi site and Abu Dhabi office. Maintain personnel attendance, rotation schedules, and site contact lists. Handle general office arrangements including supplies, services, and basic site administration tasks.

Manpower Coordination

Coordinate mobilization and demobilization of project personnel to/from Ratawi field. Maintain and update rotation plans, and manpower allocation lists. Support onboarding logistics for new arrivals (badging, camp allocation, site orientation scheduling). Liaise with Abu Dhabi HR/Project Admin to relay manpower requirements and changes.

Coordination & Communication

Act as the administrative point-of-contact between field team and Abu Dhabi office. Relay operational updates related to manpower, movements, and logistics needs. Support organization of visits from leadership, auditors, or vendors. Maintain professional communication across multicultural teams.

General Support Duties

Assist with petty cash logs, expense submissions, and basic administrative records. Provide practical assistance to ensure smooth day-to-day functioning of site operations. Ensure adherence to site security, HSE entry protocols, and company procedures in administrative processes.

Profile

Diploma or bachelor’s degree in Administration, Logistics, or related field (preferred). 3+ years’ experience in site administration or logistics support, ideally in oil & gas or industrial projects. Prior experience in manpower coordination, travel, or camp/site logistics is an advantage. Proficiency in MS Office and basic administrative tools.

Working at SPIE What can we offer you?

Salary and other benefits as per standards.

Location

Basra, Ratawi field, Iraq

Minimum level of experience required

3 years or more

Required authorisations

Iraqi Nationals

Languagesh3>

• Arabic (D-Full professional proficiency)
• English (D-Full professional proficiency)

SPIE Global Services Energy is committed to promote diversity.

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