Admin Assistant

Main Duties

• Attend all administration team meetings
• Typing and branding of official documents and letters to Secondary parents
• Receiving, directing and responding to emails on behalf of the Secondary Leadership Team as appropriate
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder's responsibility
• Link to Aldar HQ for all Secondary related issues/tasks
• Design new documents where necessary to improve Secondary Academy's effectiveness
• Attend any training deemed necessary in relation to the role of Admin Support Secondary
• Support new staff arrival, induction, accommodation and any other requirements
• Maintaining up to date records for all Secondary pupils on Engage
• Assist with the preparation of Secondary PTCs
• Mail merge letters to provide a more personalised service for parents and attach to DMS system
• Responsible for all communications to Secondary parents including Homework, Educational visits and invitations to events
• Ensure all fire registers are up to date and accurate for the Secondary School
• Process any student leavers forms for whole school, update Engage and forward to Admissions
• Responsible for arranging the cover of secondary teachers in times of absence

• O Levels/NVQ/High School Diploma or equivalent (certificate will need to be attested)

Minimum of 2 years of experience in a similar industry.

• Use of Microsoft Office
• Enthusiasm, initiative, flexibility
• Good interpersonal skills
• Motivation, resilience, patience
• Ability to work flexibly as a member of a team and ability to hit the ground running
• Good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage)
• Applicants must be confident