Senior Document Controller - Site

The Role

This is an exciting opportunity for an experienced PMC Senior Document Controller – Site for all on‑site activities, ensuring projects are completed on time, within budget, and according to quality and safety standards for a high‑profile client.

The Senior Site Document Controller is responsible for managing, controlling, and coordinating all project documentation at site in accordance with PMC procedures, client standards, and project requirements. This role ensures accurate document flow between contractors, vendors, and the client while maintaining full traceability and compliance.

• Establish and maintain the site document control system in line with PMC and client standards.
• Manage the receipt, logging, distribution, tracking, and filing of all project documents.
• Ensure all documentation is correctly numbered, classified, and archived.
• Maintain up‑to‑date document registers and trackers (e.g., MDR, transmittals, drawing registers).
• Act as the focal point between PMC, EPC contractors, vendors, and client for all document‑related matters.
• Ensure timely distribution of drawings, specifications, procedures, and vendor documents.
• Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability.
• Ensure all documents comply with project document control procedures and naming conventions.
• Perform quality checks on incoming and outgoing documents.
• Maintain version control and ensure only the latest revisions are in circulation.
• Support audits by ensuring document traceability and compliance with ISO standard.
• Maintain and control site copies of approved drawings and documents.
• Ensure superseded documents are removed from circulation.
• Support construction and commissioning teams with timely document retrieval.
• Manage redline markups and ensure proper incorporation into as‑built documentation.
• Utilize document management systems such as Aconex, EDMS, SharePoint, or similar.
• Generate periodic reports (document status, overdue documents, workflow tracking).
• Monitor document turnaround times and highlight delays.
• Ensure proper compilation and submission of final documentation dossiers.
• Coordinate with contractors for final as‑built documentation.
• Support project handover by ensuring document completeness and accuracy.

• Diploma or Bachelor’s degree in Business Administration, Engineering, or related field.
• 15+ years of document control experience in oil & gas / EPC / PMC projects.
• Strong site‑based experience (onshore/offshore projects preferred).
• Experience working with PMC organisations on large‑scale projects.

• Strong knowledge of document control procedures and standards.
• Proficiency in EDMS systems (Aconex highly preferred).
• Excellent organisational and multitasking skills.
• Strong attention to detail and accuracy.
• Good communication and stakeholder coordination skills.
• Ability to work under pressure in a fast‑paced site environment.

• Prior experience on projects with major operators like ADNOC.
• Familiarity with project lifecycle from engineering through commissioning and handover.
• Experience handling high‑volume documentation in multi‑contractor environments.

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non‑exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

• Meaningful and interesting projects:
  Delivered to high profile clients across the Energy Sector.
• Commitment to Diversity and Inclusion.
• Competitive remuneration package with regular reviews.
• Medical Insurance ensuring inpatient and outpatient medical care.
• Group Life and Personal Accident Insurance.
• End of Service Gratuity in line with UAE Labor Law.
• Employee Share Plan.
• Long Service Award.
• Commitment to continued professional development.
• Global connections.
• Energy Transition Academy.