Executive Secretary​/Admin Coordinator - Real Estate

Role Summary

The Executive Secretary / Admin Coordinator will report directly to the CEO and will coordinate with the operations team, sales team, marketing team, listing team, clients, developers, landlords, and service providers.

• Manage the CEO's daily schedule, meetings, appointments and follow-ups.
• Handle confidential correspondence, emails, documents and reports on behalf of the CEO.
• Provide full administrative support to the CEO, management, sales team and office staff.
• Coordinate internal meetings, prepare meeting notes and follow up on assigned tasks.
• Communicate professionally with clients, landlords, property owners, developers, suppliers and external parties in Arabic and English.
• Assist in preparing, organising and maintaining company documents, agreements, contracts and records.
• Support daily office operations and ensure smooth coordination between departments.
• Assist with real‑estate admin tasks including property information listing coordination, landlord communication and follow‑up with owners.
• Coordinate with listing, marketing and sales teams to ensure property details are accurate and updated.
• Support the use of real‑estate platforms such as Property Finder, Bayut, Dubizzle or similar portals when required.
• Assist in maintaining CRM records, client information, inquiries, leads and follow‑up updates.
• Handle phone calls, Whats App communication, emails and client inquiries professionally.
• Prepare basic reports, trackers, presentations, letters and administrative documents using Microsoft Office.
• Support HR and office administration tasks such as attendance, staff coordination, onboarding documents and internal records when required.
• Follow up on pending tasks, approvals, payments, documents and deadlines to ensure nothing is missed.
• Maintain a professional image of the company when dealing with clients, visitors and business partners.

• Female candidates only.
• Arabic speaker mandatory.
• Bachelor's degree or diploma in Business Administration, Marketing, HR or a related field.
• Minimum 2–4 years of experience in administration, executive support, office coordination or real‑estate admin work.
• Previous experience in a real‑estate company in Abu Dhabi.
• Fluency in Arabic and English, both spoken and written.
• Strong knowledge of Microsoft Word, Excel, PowerPoint, Outlook and general office tools.
• Experience with CRM systems, real‑estate portals, listings or client databases is an advantage.
• HR, marketing or customer service background is an added advantage.
• Excellent Arabic and English communication skills.
• Strong organisational and time‑management skills.
• Ability to work directly with the CEO and handle tasks with confidentiality.
• Professional appearance and polite communication style.
• Strong follow‑up skills and attention to detail.
• Ability to multitask and work under pressure.
• Good understanding of real‑estate office operations.
• Strong coordination skills between management, sales, marketing, clients and external parties.
• Problem‑solving attitude and ability to take initiative.
• Strong interpersonal skills and customer service mindset.
• Reliable, disciplined and able to manage daily tasks without constant supervision.
• Confident, organised, presentable and able to communicate with clients and management professionally.
• Ability to support both administrative and operational tasks in a growing real‑estate company.