Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

We are seeking a detail-oriented and organized Administrator to join our team in Ruwais United Arab this role you will provide essential administrative support to ensure smooth daily operations and contribute to the efficiency of our office and project teams. The ideal candidate will be a collaborative professional who thrives in a fast-paced environment and is committed to maintaining the highest standards of organization and professionalism.

• Support daily office operations and project teams to ensure smooth workflow, efficiency and timely completion of tasks
• Coordinate with managers and team leads to manage administrative requirements and facilitate seamless communication
• Maintain accurate records filing systems and confidential company documents with meticulous attention to detail
• Manage schedules, coordinate meeting arrangements and handle internal communications with professionalism and transparency
• Prepare reports, presentations and official correspondence that meet company standards and requirements
• Monitor office supplies inventory and coordinate procurement with vendors to ensure adequate resources
• Process invoices and support financial documentation while maintaining accuracy and compliance
• Provide front-desk support including managing calls, emails and visitor inquiries in a friendly and customer-focused manner
• Ensure compliance with company policies, administrative procedures and documentation standards
• Analyze administrative processes and identify opportunities for improvement and customization to enhance organizational efficiency

• Bachelor's degree in Business Administration, Management or related field; OR Diploma in Office Administration or Secretarial Studies
• Minimum 1 year of professional experience in an administrative or support role
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills in English
• Experience working on site-based projects specifically rail or freight facilities

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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