Receptionist - UAE National

To ensure an efficient communication flow and provide a welcoming, organized, and professional experience for anyone contacting or visiting the company.

• Greet visitors and clients in a professional, courteous manner, directing them to the appropriate person or department.
• Answer, screen, and forward incoming phone calls, taking messages as necessary.
• Maintain the reception area, and conference rooms ensuring it is clean, organized, and welcoming.
• Manage visitor sign-in, security procedures and issuing visitor badges.
• Schedule appointments and meetings, coordinating conference room bookings and availability.
• Provide general administrative support, including filing, photocopying, and data entry.
• Handle incoming and outgoing mail and courier services, ensuring timely distribution.
• Respond to general inquiries via phone, email, or in person.
• Assist with internal communications, such as distributing memos and announcements.
• Assist in planning and organizing company events or meetings by coordinating logistics, sending invites, and arranging necessary resources.

• Bachelor or Diploma in management, communication, or related fields.
• 3 years of experience in secretary, administrative, or customer service role is preferred.
• Experience in using multi-line phone systems and handling office equipment such as printers and scanners.
• Strong verbal and written communication skills.
• Excellent organizational skills, with the ability to multitask and prioritize.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic knowledge of office equipment.
• Strong interpersonal skills and the ability to interact with a diverse range of individuals.