Document Controller

Principal Duties and Responsibilities

1.
Duty and Responsibility:
Document Control and Management

• Establish, implement and maintain project document control procedures and filing systems.
• Register, classify, distribute, track and archive all incoming and outgoing documents.
• Maintain Master Document Register (MDR) and ensure all records are updated.
• Ensure all document numbering and coding comply with project procedures.
• Control document revisions and ensure only the latest approved versions are used.

2.
Duty and Responsibility:
Technical Submission Tracking

• Maintain logs for Shop Drawings, Material Submissions, Method Statements, RFIs, Technical Queries, Inspection Requests (IR), NCR, CAR, Correspondence, Authority Submissions.
• Monitor approval status and issue reminders for overdue items.
• Generate weekly and monthly submission status reports.

3.
Duty and Responsibility:
Correspondence and Transmittal Management

• Maintain correspondence registers and transmittal records.
• Issue document transmittals for all outgoing documents.
• Ensure document distribution follows the approved communication matrix.
• Track responses and maintain document history records.

4.
Duty and Responsibility:
Filing and Records Management

• Maintain both hardcopy and electronic filing systems.
• Ensure latest revisions are available and obsolete documents are removed.
• Maintain project document backups.

5.
Duty and Responsibility:
Reporting Support

• Prepare weekly and monthly document status reports.
• Support project teams in preparing document-related reports and records.

• Project Manager
• Procurement Team
• QA / QC Team
• Site Team
• Document Controller

• Client
• EPC Contractor
• Consultant
• Suppliers
• Subcontractor
• Authorities

• Education:
  
  Diploma or Bachelor’s Degree in Engineering, Administration or related disciplines.
• Minimum 3 years of document control experience in EPC or construction projects; UAE project experience preferred.
• Familiarity with document control procedures, numbering systems, MAR, Shop Drawings, RFI, IR and project correspondence processes.
• Proficiency in Microsoft Office and document management software.
• Good English communication skills.