Assistant, Administrative; Clerk - Data Entry

Job Purpose

Perform various administrative, secretarial and general clerical duties related to the division, including managing mails, preparing reports, handling telephone calls, maintaining files/records, arranging meetings, directing divisional visitors, and other miscellaneous office tasks such as faxing, emailing, and preparing department formats. Ensure overflow work is managed with special focus on sensitive and confidential tasks as per established procedures.

• Type, proofread and distribute letters, reports and tabulations, including entering, amending and retrieving information, and performing security copying and archiving of documents.
• Complete and process standard forms, and prepare routine letters and reports from brief notes or verbal instructions.
• Establish and maintain a filing system; requisition, maintain and distribute office stationery and supplies.
• Receive telephone calls at the office of the assigned supervisor, answer queries, schedule appointments, prepare a list of telephone contacts and positions for communication, invitation and letter address.
• Answer and make telephone calls; take down and pass messages as directed.
• Receive, sort and distribute all incoming mail; make copies as needed and present to supervisor; prepare outgoing mail for dispatch; maintain a proper register and tracking for incoming/outgoing mail.
• Arrange for meetings as instructed, including arranging conference rooms, visual aids and refreshments, attending meetings to take minutes and scheduling the meeting appointment with the participants.
• Perform other similar or related duties as assigned, such as compiling and circulating data.
• Implement and comply with all relevant functional policies, processes, systems, standards, procedures to accomplish operational objectives.
• Contribute to the identification of areas and opportunities for continuous improvement in operating procedures and functional processes.
• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.
• Provide inputs to prepare Section progress reports for Company Management.
• Frequent contacts with all employees in ADNOC and group companies as required.
• Occasional contacts with third‑party vendors/auditors.

• Secondary School certificate.
• 4 years’ experience in data preparation and computer operations support in a large organization.
• Good knowledge of office management systems and procedures.
• Good communication skills.
• Professional certifications as applicable.

Physical Effort:
Minimal. Work Environment:
Normally air‑conditioned office environment.

Administration & General Services / Administration Support