Personal Assistant

Position

Female Personal Assistant & Operations Coordinator

We are seeking a female Personal Assistant & Operations Coordinator who is highly organized, proactive, and trustworthy to support a business owner with both business and personal administrative responsibilities.

Abu Dhabi (Al Zeina / Khalifa City)

• Executive & Personal Support:
  Manage calendar, appointments, and scheduling.
• Organize meetings and reminders.
• Book travel, hotels, and transportation.
• Assist with personal errands and appointments.
• Coordinate gift purchases and deliveries.
• Maintain confidentiality at all times.
• Business Administration:
  Manage emails and correspondence.
• Prepare reports, presentations, and documents.
• Maintain organized digital and physical filing systems.
• Track deadlines and action items.
• Follow up on outstanding tasks and commitments.
• Operations & Studio Support:
  Coordinate with suppliers and service providers.
• Track orders, deliveries, and inventory requirements.
• Assist in organizing workshops and events.
• Support scheduling of staff and activities.
• Follow up on quotations, invoices, and payments.
• Ensure smooth communication between team members.
• Project Coordination:
  Maintain project trackers and task lists.
• Follow up with stakeholders to ensure deadlines are met.
• Assist with business development and partnership opportunities.
• Support marketing and promotional activities when required.

• 3+ years experience as a Personal Assistant, Executive Assistant, Office Manager, or Operations Coordinator.
• Strong organizational and multitasking skills.
• Excellent English communication skills (written and verbal).
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Comfortable using Google Workspace and Whats App Business.
• Experience coordinating schedules and multiple priorities.
• High attention to detail.
• Professional, reliable, and proactive.
• UAE driving license preferred.
• Preferred:
  Event or hospitality industry experience.
• Preferred:
  Small business or startup experience.
• Preferred:
  Social media coordination experience.
• Preferred:
  Experience handling suppliers and procurement.

• Highly organized.
• Problem solver.
• Takes initiative without constant supervision.
• Calm under pressure.
• Friendly and professional.
• Trustworthy and discreet.

AED3,500.00 - AED4,500.00 per month