Administrative Assistant

Responsibilities

• Manage daily office administration and support company-wide operations.
• Maintain organized digital and physical filing systems.
• Prepare letters, reports, presentations, contracts, and company documents.
• Manage company correspondence, incoming emails, and administrative requests.
• Schedule meetings, appointments, and maintain management calendars.
• Coordinate office supplies, equipment, and administrative requirements.
• Maintain accurate records of contracts, permits, licenses, agreements, and corporate documents.
• Track expiration dates of licenses, permits, visas, insurance policies, and other company records.
• Assist management in preparing reports and business documentation.
• Follow up with team members regarding pending reports, documents, approvals, and deliverables.
• Monitor the company Operations Hub, internal trackers, and task management systems.
• Escalate overdue tasks and unresolved issues to management when necessary.
• Maintain records of invoices, payments, and company expenses.
• Coordinate with Finance and external accountants regarding documentation requirements.
• Assist with employee onboarding and offboarding processes.
• Maintain employee records and documents.
• Coordinate leave records, attendance tracking, and HR documentation.
• Support recruitment activities, interview scheduling, and candidate communications.
• Provide direct administrative support to company management.
• Handle confidential information with professionalism and discretion.

• Highly responsible
• Detail-oriented
• Exceptionally organized
• Trustworthy and reliable
• Always professional
• Focused
• Responsive
• Respectful
• Excited to learn new things and grow with the company
• Fast learner
• Outstanding English communication skills, both in writing and oral
• Strong proficiency in Microsoft Office, Google Workspace, and spreadsheets.
• Ability to work independently with minimal supervision.
• Comfortable working in a fast-paced and growing company environment.
• Ability to work under pressure
• Ability to prioritize tasks
• Accommodation in Abu Dhabi City

• Previous experience in administration, office management, executive assistance, or business support roles.
• Experience in holiday home, hospitality, property management, or real estate industries.
• Command of typical short-term rental / holiday home software and systems (Property Management System, Pricing Tool, etc.)
• Command of typical short-term rental / holiday home channels (Online Travel Agency like Airbnb, Classifieds like Property Finder, etc.)
• Immediate availability to join.
• Command of language other than English that is wildly spoken in the UAE
• Driving license valid in the UAE under residency visa
• Own visa
• Accommodation in central location of Abu Dhabi
• Own, ideally exclusive, mean of transportation
• Ability to speak in other language widely spoken in the UAE

• Unparalleled professional growth opportunity within the same or other departments
• Hand‑to‑hand work with founding team
• Trainings and support programs
• 1on1 mentoring program and feedback sessions
• Start‑up culture
• Up to AED / month - depending on candidates experience, visa requirements and mean of transportation
• Discretionary bonus depending on individual and company performance
• 30 days of paid leave
• Medical insurance
• Technical support (e.g. laptop, SIM card, phone, etc.)
• Company expenses covered (e.g. fuel, parking, phone bills)