Receptionist & Admin Executive

Position: Receptionist

Location: Dubai, UAE

• Welcome clients, visitors, and guests in a professional and courteous manner
• Manage the front desk and ensure the reception area is clean and well-organized
• Answer, screen, and direct incoming phone calls and emails promptly
• Handle incoming and outgoing courier services, mail, and deliveries
• Schedule appointments, meetings, and maintain meeting room calendars
• Maintain visitor logs and employee attendance records
• Coordinate office supplies, pantry items, and stationery inventory
• Liaise with vendors for office maintenance, repairs, and facility-related requirements
• Support the HR team with employee onboarding documentation and record maintenance
• Prepare correspondence, reports, and other administrative documents
• Maintain physical and electronic filing systems while ensuring document confidentiality
• Coordinate with internal departments to ensure smooth day-to-day office operations
• Provide administrative support to management and perform other duties as assigned

• Bachelor's degree or equivalent
• 2‑5 years of experience as a Receptionist or Administrative Executive
• Excellent verbal and written communication skills in English
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and multitasking abilities
• Professional appearance and customer‑focused attitude
• Previous UAE experience is an added advantage
• Minimum 2 years of experience in Receptionist and Admin in Healthcare, Wellness or pharmaceutical industry needed
• Exceptional verbal and written communication skills for presentations and negotiation
• A strong, proactive focus on meeting and exceeding targets
• Ability to build rapport, trust, and long‑term relationships with clients