Section Head Document Control

Core Responsibilities

• Manage document control systems for all planning, architectural, engineering and authority-related submissions.
• Ensure all documents are registered, tracked, issued and archived in line with AD Ports standards.
• Maintain structured filing systems for digital and hardcopy records.
• Monitor document workflows, review cycles and approval status.
• Ensure document numbering, revision control and version tracking are consistently applied.
• Coordinate issuance of documents to internal teams, consultants and authorities.
• Support authority submissions by managing document packages and records.
• Prepare document registers and reports on submission and approval status.
• Audit document completeness, accuracy and traceability.
• Train project and consultant teams on document control processes.
• Ensure secure handling of confidential information.
• Maintain compliance with retention and record management policies.
• Proficient in document control systems and MS Office Suite.
• Ability to manage large volumes of technical documentation.
• Understanding of document lifecycle management.
• Coordinate with consultants and internal teams to enforce standard document processes.
• Conduct orientation to consultants to submit effectively.
• Train and evaluate reportees reporting to him/her.
• Monitor submission flows and address missing or incorrect documentation.

• Degree in business administration or associated field;
  Master’s degree or equivalent preferred.
• Written and spoken English is essential;
  Arabic is preferred.
• Minimum 12 years of experience in managing engineering master planning, architectural and authority-related documents with a multi‑discipline approach.
• Minimum 5 years of local experience.