------ UAE Nationals ONLY -----
Antal International is collaborating with one of the leading government entities in Abu Dhabi seeking to hire an Administration Assistant / Front Office & HR Support professional to support executive operations and HR coordination within this high-profile environment.
Title
- Administration Assistant / Front Office & HR Support
Salary - AED 15,000 to AED 20,000 + Benefits
Location
- Abu Dhabi
The Senior Executive Office Coordinator / Front Office & HR Support Lead will manage front office operations while also providing high-level executive, administrative, and HR coordination support. The role serves as a key enabler for both leadership efficiency and HR operational excellence within a highly regulated and confidential financial environment.
This position requires strong organizational capability, HR exposure, and the ability to interact confidently with senior stakeholders, regulators, and executive leadership.
Key Responsibilities Executive & Administrative Support- Provide direct support to senior leadership and executive teams
- Manage complex calendars, meeting coordination, and executive scheduling
- Prepare presentations, reports, briefings, and executive correspondence
- Coordinate internal and external meetings including logistics, agendas, and follow-ups
- Maintain strict confidentiality in handling sensitive information
- Lead front office operations as the primary contact for VIPs, regulators, and visitors
- Ensure a seamless, professional reception experience aligned with corporate standards
- Manage visitor access, security protocols, and reception administration
- Act as liaison between executives, employees, and external stakeholders
- Support HR team in day‑to‑day HR operations and administrative processes
- Assist with onboarding and induction of new employees (documentation, access, setup coordination)
- Maintain employee records, HR files, and data accuracy in HR systems
- Coordinate interview scheduling, candidate visits, and recruitment logistics
- Support HR communications, announcements, and internal employee engagement activities
- Assist in tracking attendance, leave records, and HR compliance documentation
- Coordinate with payroll/HR operations teams where required
- Oversee general office administration and ensure smooth daily operations
- Manage vendors, office supplies, and service providers
- Coordinate facility management and workspace readiness
- Support procurement requests and administrative budgeting inputs
- Organize leadership meetings, workshops, and internal events
- Coordinate logistics for executive-level sessions and strategic gatherings
- Ensure meeting rooms are prepared with required materials and technology setup
Skills & Qualifications
- Bachelor’s degree in Business Administration, HR, or related field
- 5–8 years of experience in executive support, office coordination, or HR administration
- Prior exposure to HR operations or HR coordination is essential
- Strong proficiency in MS Office (PowerPoint, Excel, Outlook)
- Excellent written and verbal communication skills (English and Arabic is MUST)
- High level of professionalism, discretion, and stakeholder management ability
- Strong multitasking and organizational skills
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