Student Affairs Assistant

Travel Coordination

• Logistics: coordinate travel itineraries including flight bookings in line with academic schedules, institutional requirements, and outlined budget guidelines.
• Arrange for visa documents for students in coordination with the Academics, Student Affairs, and Admissions teams.
• Communicate with relevant IITD-AD approved travel agencies and service providers for timely bookings.
• Ensure all travel bookings are accurately documented and communicated to the students accordingly.
• Documentation related to the cost of travel for each student for budgeting purposes.
• Help arrange student orientations at the beginning of the semester.

• Assist with visa applications, documentation, and submission processes.
• Coordinate with relevant authorities, embassies, and internal departments for visa processing.
• Ensure all travel documentation (passports, visas, insurance approvals) is complete and compliant.
• Maintain updated records about visa status and apply for renewal in accordance with regulations.
• Documentation related to the cost of visa for each student for budgeting purposes.

• Support an Sr. Associate in resolving travel‑related issues, including delays, cancellations, or emergencies.

• Help an Sr. Associate keep proper documentation for approvals, reimbursements, and audit purposes.
• Stay updated on travel regulations, visa policies, and UAE compliance requirements.

• Assist in the coordination and logistical arrangements for student activities and events as and when required.

• Bachelor's degree in Higher Education Administration, Psychology, Sociology, or a related field.
• 1–2 years of experience in a higher education setting, preferably within student services or administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with student information systems (e.g., Banner, People Soft).
• Excellent written and verbal communication skills, with the ability to articulate information clearly and empathetically to diverse audiences.