People and Culture Coordinator Job Abu Dhabi area,UAE/Dubai,Administrative/Clerical

The People and Culture Coordinator will be the face of the People and Culture Office providing support and administrative proficiency to the team in an efficient courteous and professional manner while also assisting in overseeing the daily operations of the department.

Responsibilities Main Duties

The ability to answer telephones and take messages for the People and Culture department adhering to Four Seasons standards
The ability to be proficient in typing skills so any correspondence proposals contracts form letters internal forms etc on a computer can be performed as needed
The ability to proofread all correspondence prior to being given to manager for signature
The ability to learn new methods of using the computer and assisting other personnel in its upkeep and maintenance
The ability to process all mass correspondence and special mailings
The ability to maintain reader file for assigned managers. At the end of the month complete reader files should go to the Director of People and Culture for review then be placed in permanent monthly reader file
The ability to maintain all employee files in accordance with established procedures and standards
The ability to ensure that all information regarding each employee is sent to the proper department on schedule in order to facilitate the proper handling of the staff
The ability to advise the Director of People and Culture when work assigned cannot be returned within a 24-hour period
The ability to maintain a friendly caring and helpful attitude with clients as well as all Hotel personnel
The ability to assist the employees in the absence of the Director of People and Culture Learning and Development Manager People and Culture Assistant Managers and Staff Housing Assistant Manager
The ability to open and handle the People and Culture Team s email when requested
The ability to maintain the office in a neat and orderly manner in accordance with established guidelines and standards
The ability to assist in the preparation of reports as required by the Director of People and Culture General Manager or Finance
The ability to purchase supplies and collateral through proper purchasing and signature procedures
The ability to participate in scheduled meetings as requested
The ability to be punctual to scheduled work hours and follow proper payroll procedures

General Duties

To provide a friendly and professional service that always exceeds employees expectations
To ensure you read the hotel s employee handbook and have an understanding of and adhere to the hotel s rules and regulations and in particular the policies and procedures relating to Fire Hygiene Health and Safety
To undertake other duties and responsibilities which while outside the normal routine are within the overall scope of the position
To report for duty punctually wearing professional attire
To maintain a high standard of personal appearance and hygiene and adhere to the hotel and department personal appearance standards
To comply with local legislation as required
Prepare related paperwork and welcome pack for new hires
Organize medical appointments for new hires visa renewal colleagues etc
Prepare and assist medical insurance of the new joiners dependents etc
Assist with payroll maintenance for the People and Culture Team
Requires knowledge and the ability to operate computer equipment including word processing and spreadsheet software plus other systems i.e Bayan Workday etc
Coordinate and book colleagues and or dependents flight tickets
Maintain employment files and other records personally and through delegation in a detailed manner on paper and in the People and Culture computer system
Maintain the organization and cleanliness of heart of the house areas employee entrance employee lockers colleagues restaurant colleagues lounge corridors notice boards and walls TV screens bus stop smoking area
To maintain good working relationships with your colleagues and all other departments through working by The Golden Rule
To respond to any changes in the division as dictated by the needs of the industry company or hotel
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities…