Document Controller Job Abu Dhabi area,UAE/Dubai,Administrative/Clerical

Black & Grey HR is seeking a Document Controller to join the client's offshore project delivery team on a permanent basis. You will be responsible for managing project and corporate documentation in line with company procedures, client requirements, and quality management standards. The role ensures document integrity, accurate version control, distribution tracking, and effective document management support throughout the project lifecycle.

This is a permanent office‑based position in the UAE, supporting offshore, marine, and EPC project teams. You will work closely with project managers, engineering teams, quality teams, clients, and subcontractors to maintain efficient document control processes and ensure all project documentation is accurately recorded, approved, and archived.

Key Responsibilities

Document Management & Control

Maintain the document management system (DMS/EDMS) ensuring accurate document numbering, revision control, and distribution records
Receive, register, process, and issue incoming and outgoing project documentation including drawings, reports, calculations, specifications, and correspondence
Maintain master document registers (MDR), drawing registers, and document tracking logs throughout project execution
Ensure all documentation follows company and client procedures, naming conventions, metadata requirements, and document control standards
Monitor document status and maintain accurate records of submissions, approvals, revisions, and final issued documents

Project Documentation Coordination

Coordinate document transmittals between internal teams, clients, subcontractors, and project stakeholders
Monitor document review and approval workflows, follow up on pending actions, and escalated overdue reviews to project management
Support engineering, procurement, quality, and project teams with document control requirements throughout project execution
Ensure timely distribution of approved documents and maintain traceability of document movement
Assist project teams with document retrieval, reporting, and status updates when required

Project Close‑Out & Quality Support

Support project close‑out activities including as‑built documentation compilation, archive preparation, and final document handover
Ensure project records are complete, properly indexed, and ready for client submission and audits
Assist with internal and external audit preparation by maintaining complete document trails and retrieval readiness
Provide guidance and support to project personnel on document control procedures and DMS usage
Contribute to continuous improvement of document management processes and workflows

Requirements Education

Diploma or degree in Business Administration, Information Management, Engineering Administration, or a related discipline from a recognised institution
Additional training or certification in document control or information management is advantageous

Experience

3–6 years of experience in document control within offshore, marine, oil & gas, EPC, engineering, or construction project environments
Proven experience managing technical documentation including drawings, reports, calculations, specifications, and project correspondence
Experience working with document management systems (DMS/EDMS) such as Aconex, Documentum, SharePoint, or equivalent platforms
Experience managing document registers, transmittals, revision control, and approval workflows
Experience supporting project close‑out documentation, as‑built records, and client handover requirements
ADNOC project exposure or experience supporting ADNOC‑approved projects is a strong advantage

Skills and Competencies

Strong attention to detail with excellent document tracking and record management skills
Good understanding of document control processes within engineering and project environments
Ability to manage multiple documentation workflows and priorities in a fast‑paced environment
Strong coordination and communication skills with project teams, clients, and subcontractors
Proficiency in MS Office applications and document management systems

Certifications Required

Document Control Professional Certification – advantageous
ISO 9001 Quality…