Office Administrator

Location

New York HQ
55 5th Ave #1701, New York, NY 10003

• $80K – $100K
• Offers Equity
• Offers Bonus

Avoca’s total compensation package includes a competitive base salary, equity, and a comprehensive benefits suite covering medical, dental, and vision insurance, a company-sponsored 401(k), flexible PTO, daily in‑office meals, and other perks. Final compensation is determined by experience, skills, and qualifications.

Our offices run on the small things nobody notices until they break — supplies that are stocked, meetings with the right rooms, and everyday office needs that keep the team moving smoothly. As Avoca grows across NYC and Santa Barbara, the pace and volume of office operations are accelerating. We are hiring an Office Admin to keep that growth organized, reliable, and employee‑friendly while supporting major operational moments such as our upcoming office move and internal events.

• Support the Office Manager in daily operations: supplies, mail, meeting room set‑up, guest coordination, and general upkeep.
• Serve as a visible, reliable point of contact for employees’ day‑to‑day office needs or questions, escalating issues when necessary.
• Assist with the office move later this year—packing coordination, inventory tracking, team communications, and on‑site support.
• Coordinate deliveries, repairs, and vendor visits to keep office operations running smoothly.
• Set up and break down for company events, off‑sites, and all‑hands meetings.
• Track and reorder office supplies and pantry items before they run out.
• Flag facilities issues quickly and follow through on next steps until resolved.
• Take on ad‑hoc projects that improve the office experience as the team grows.

• 2+ years in an office administration, coordination, or operations support role.
• Experience supporting an office move or physical relocation is a strong plus.
• Highly organized with the ability to juggle several small tasks without dropping any.
• Comfortable being hands‑on—this role is not desk‑only, especially during the move.
• Clear, friendly communicator whom employees feel comfortable approaching.
• A proactive mindset—spotting supply closets running low or broken chairs before someone asks.
• Proficiency with basic office tools (calendar systems, email, spreadsheets).

• You take pride in things running smoothly, even when no one’s watching.
• You stay calm and organized during chaotic days—moves, events, last‑minute issues.
• You’re a team player who jumps in wherever needed, without needing the task to be “your job” first.
• You communicate clearly and warmly, whether it’s a supply update or a moving‑day logistics email.
• This role is in‑office—you’re energized by being physically present and available to the team.

• Comprehensive medical, dental, and vision insurance
• Company‑sponsored 401(k) through Vestwell
• Flexible PTO plus U.S. federal holidays
• Company‑wide off‑sites
• Daily in‑office lunch through Parkday
• Dinner covered when working late
• Commuter benefits and late‑night rideshare support
• Standing desks and workspace accommodations available on request
• All core tools and software provided

Avoca provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.