Administrative Executive

About the Role

Vibes Events is seeking a highly organised and proactive Administration Executive to support the operational and coordination needs of Capital 360 (ADNEC). The successful candidate will provide essential administrative support across event and exhibition activities, ensuring smooth day-to-day operations, effective communication between teams, and seamless delivery of assigned tasks throughout the contract period.

Work Location:

Capital 360 (ADNEC), Abu Dhabi

Contract Duration: 3 Months (Subject to Extension)

Working Days:
Monday to Saturday

• Provide administrative support across all stages of event and exhibition planning and delivery
• Coordinate with internal teams, exhibitors, and external stakeholders to support event logistics and scheduling
• Assist in the preparation and distribution of event-related materials, briefing packs, and communications
• Provide onsite administrative support during live events as required

• Handle day-to-day administrative tasks including drafting correspondence, managing emails, and scheduling meetings
• Maintain organised filing systems and ensure all documentation is accurately stored and easily retrievable
• Prepare reports, presentations, meeting minutes, and other documents as required by the team
• Respond to internal and external queries in a timely and professional manner

• Track outstanding tasks and follow up with relevant parties to ensure timely completion
• Maintain trackers, databases and records to support team reporting and operational oversight
• Support the wider team with ad hoc tasks and cross-functional requests as needed
• Compile and prepare regular sales reports, consolidating data from relevant teams and presenting information clearly for management review

• Bachelor’s degree in Business Administration, Event Management, or a related field
• Minimum 1–2 years of experience in an administrative, events coordination, or office support role
• Strong proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook and Power Point
• Excellent written and verbal communication skills in English;
  Arabic is an advantage
• Highly organised with strong attention to detail and the ability to manage multiple tasks simultaneously
• Proactive, reliable and able to work independently in a fast-paced events environment
• Prior experience in the events, exhibitions or MICE industry is an advantage

• This is a contract role with an initial duration of 3 months, with possibility of further extension.
• Candidates must be flexible regarding contract extension and willing to work Monday to Saturday.