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Executive Secretary to Principal; Four Maternity Cover
Job in
Abu Dhabi, UAE/Dubai
Listed on 2026-07-23
Listing for:
Gemsworldacademy Switzerland
Seasonal/Temporary
position Listed on 2026-07-23
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Education Administration, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
GEMS Cambridge International School Abu Dhabi is seeking a highly organised Executive Secretary to join our team on a 4 months maternity cover contract, commencing in August 2026. This is an excellent opportunity for an experienced administrative professional who thrives in a fast paced school environment and can provide confidential, high-level executive support while ensuring the smooth and efficient operation of the Principal's Office.
Key Responsibilities- Calendar and Schedule Management
- Organize and maintain the Principal’s calendar, including meetings, appointments, and school events.
- Liaise with staff, parents, and external stakeholders to optimize the Principal’s time and priorities.
- Communication and Correspondence
- Act as a trusted gatekeeper for the Principal’s Office, handling communications with professionalism and confidentiality.
- Draft, proofread, and distribute correspondence, reports, and official school communications.
- Administrative Support
- Prepare agendas, minutes, and presentation materials for meetings.
- Maintain records, files, and confidential documents in an organized and secure manner.
- Coordinate logistics for meetings, conferences, and special events.
- Project and Event Coordination
- Support planning and implementation of school-wide projects and initiatives.
- Track deadlines and follow up on delegated tasks to ensure timely completion.
- Discretion and Confidentiality
- Handle sensitive and confidential matters with absolute integrity and professionalism.
- Demonstrate sound judgment in managing information and interactions.
- Stakeholder Liaison
- Serve as the central contact point between the Principal and internal/external stakeholders.
- Facilitate effective communication between departments and leadership teams.
- Graphic Design and Communications Support (Preferred)
- Design high-quality visual materials (newsletters, reports, calendars, presentations) using Canva or Adobe tools.
- Contribute to branding and communication initiatives across the school.
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