Executive Secretary to Principal; Four Maternity Cover

GEMS Cambridge International School Abu Dhabi is seeking a highly organised Executive Secretary to join our team on a 4 months maternity cover contract, commencing in August 2026. This is an excellent opportunity for an experienced administrative professional who thrives in a fast paced school environment and can provide confidential, high-level executive support while ensuring the smooth and efficient operation of the Principal's Office.

• Calendar and Schedule Management
  • Organise and maintain the Principal’s calendar, including meetings, appointments, and school events.
  • Liaise with staff, parents, and external stakeholders to optimise the Principal’s time and priorities.
• Communication and Correspondence
  • Act as a trusted gatekeeper for the Principal’s Office, handling communications with professionalism and confidentiality.
  • Draft, proofread, and distribute correspondence, reports, and official school communications.
• Administrative Support
  • Prepare agendas, minutes, and presentation materials for meetings.
  • Maintain records, files, and confidential documents in an organized and secure manner.
  • Coordinate logistics for meetings, conferences, and special events.
• Project and Event Coordination
  • Support planning and implementation of school-wide projects and initiatives.
  • Track deadlines and follow up on delegated tasks to ensure timely completion.
• Discretion and Confidentiality
  • Handle sensitive and confidential matters with absolute integrity and professionalism.
  • Demonstrate sound judgment in managing information and interactions.
• Stakeholder Liaison
  • Serve as the central contact point between the Principal and internal/external stakeholders.
  • Facilitate effective communication between departments and leadership teams.
• Graphic Design and Communications Support (Preferred)
  • Design high-quality visual materials (newsletters, reports, calendars, presentations) using Canva or Adobe tools.
  • Contribute to branding and communication initiatives across the school.

• Exceptional Discretion & Confidentiality:
  Handles all information with the utmost professionalism.
• Strong Communication
  
  Skills:
  
  Confident and clear in both written and verbal communication.
• Organisation & Time Management:
  Manages multiple priorities efficiently and accurately.
• Technological Proficiency:
  Skilled in Microsoft Office Suite and database management.
• Graphic Design Ability (Preferred):
  Competent in Canva, Photoshop, or Illustrator.
• Interpersonal Excellence:
  Builds positive relationships across the school community.
• Attention to Detail:
  Maintains precision in communication and documentation.
• Problem-Solving
  
  Skills:
  
  Approaches challenges with initiative and sound judgment.
• Adaptability:
  Flexible and calm in a fast-paced, evolving environment.

• Must hold a valid UAE residency visa and be currently based in Abu Dhabi with availability in August 2026.
• Bachelor’s degree in administration or a related field.
• Minimum of 2 years’ experience as an Executive Assistant or in a similar role (preferably within an educational institution).
• Proven ability to manage sensitive matters with discretion and accuracy.
• Working knowledge of graphic design tools is a strong advantage.
• Bilingual speaker – English and Arabic (preferred).