PMC Senior Administrator

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field
• 15 years of document control experience in oil & gas, EPC and PMC projects
• Site‑based experience onshore/offshore projects preferred
• Experience working with PMC organizations on large‑scale projects
• Strong knowledge of document control procedures and standards
• Proficiency in EDMS systems – Aconex highly preferred
• Excellent organizational and multitasking skills with strong attention to detail and accuracy
• Good communication and stakeholder coordination skills
• Ability to work under pressure in a fast‑paced site environment
• Prior experience on projects with major operators such as ADNOC
• Familiarity with the project lifecycle from engineering through commissioning and handover
• Experience handling high‑volume documentation in multi‑contractor environments

• Establish and maintain the document control system in line with PMC and client standards
• Manage receipt, logging, distribution, tracking and filing of all project documents
• Ensure all documentation is correctly numbered, classified and archived
• Maintain up‑to‑date document registers and trackers (e.g., MDR, transmittals, drawing registers)
• Act as the focal point between PMC, EPC contractors, vendors and the client for all document‑related matters
• Ensure timely distribution of drawings, specifications, procedures and vendor documents
• Coordinate with engineering, construction, QA/QC and commissioning teams to ensure document availability
• Ensure all documents comply with project document control procedures and naming conventions
• Perform quality checks on incoming and outgoing documents
• Maintain version control and ensure only latest revisions are in circulation
• Support audits by ensuring document traceability and compliance with ISO standards
• Maintain and control site copies of approved drawings and documents
• Ensure superseded documents are removed from circulation
• Support construction and commissioning teams with timely document retrieval
• Manage redline markups and ensure proper incorporation into as‑built documentation
• Utilize document management systems such as Aconex, EDMS, SharePoint or similar
• Generate periodic reports on document status, overdue documents, workflow tracking
• Monitor document turnaround times and highlight delays
• Ensure proper compilation and submission of final documentation dossiers
• Coordinate with contractors for final as‑built documentation
• Support project handover by ensuring document completeness and accuracy