Administrator (UAE Nationals only

Position: Administrator (UAE Nationals only)

Correspondence and Documentation

Composes and types routine letters memoranda reports minutes of meetings scientific or technical material numerical data charts and forms

Proofreads and corrects prepared materials for correct grammar format completeness and content

Proofreads and corrects prepared materials for correct grammar format completeness and content

Sorts opens and distributes incoming mail to staff associates incoming correspondence with files or related materials needed for meetings correspondence and reports

Sorts opens and distributes incoming mail to staff associates incoming correspondence with files or related materials needed for meetings correspondence and reports

Assists in the preparation of budgets and financial reports prepares and monitors timekeeping and other personnel records

Assists in the preparation of budgets and financial reports prepares and monitors timekeeping and other personnel records

Visitors and Incoming Calls

Receives and screens visitors and telephone calls takes messages schedules appointments for professional s and or management staff and provides information to callers requiring knowledge of agency s operations supervisor s point of view and the interpretation and application of policies and procedures

Meetings

Schedules and arranges meetings and conferences for professional s and or management staff and notifies interested parties makes travel reservations as needed

Takes minutes or recordings of meetings for distribution to participants

Information Recording and Archiving

Establishes and maintains office files logs indexes control records or other information concerning the work under the supervisor s control Enters retrieves updates verifies and deletes information from electronic files

Office Supplies

Determines needs and orders office supplies equipment repair and maintenance services through agency channels to ensure that inventory stocks meet demand

Safety Quality Environment

Complies with all relevant safety quality and environmental management policies procedures and controls to ensure a healthy and safe work environment

Related Assignments

Performs other related duties or assignments as directed

Minimum Qualifications

High School Completion

Minimum Experience:

Up to two years of administrative support experience

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