Senior Office Administrator

Job Purpose

Ensuring HSSEQ goals objectives and targets are met through personal leadership and involvement

Safe delivery and handover of the Project to the Owner sustainably safely on time within budget ensuring that a quality product is produced that represents best value for the Owner and their Stakeholders To provide Cost and Estimating management leadership and support for all Project activities

Oversee Budget Cost Estimating Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives

Support the Project Controls Manager and provide functional support to the Project PMC and Owner s teams

Support office administration and facilities management

Provide Personnel Administration amp Mobilization Support Arrange air tickets hotel bookings site accommodation and transportation Coordinate staff movements between HQ site and home country Manage vehicle allocation driver coordination and transport schedules Support emergency travel and mobilization requirements Control logistics costs in line with approved budgets

Maintain administrative records correspondence logs and filing systems Support document controllers with transmittals courier handling and archiving Manage incoming outgoing letters packages and official communications Ensure proper confidentiality and controlled access to sensitive documents Maintain attendance timesheets and leave records for PMC personnel Coordinate with project controls HR for timesheet validation and payroll inputs Track annual leave balances and support leave utilization planning Issue reminders on contract end dates and leave encashment policies Manage admin-related vendors transport catering cleaning accommodation Support procurement with quotations LPO follow-ups and service contracts Monitor vendor performance and service-level compliance Process invoices related to admin services for finance verification Support cost tracking for admin and logistics budgets Verify invoices receipts and supporting documents before finance submission Maintain petty cash records if applicable Act as focal point for administrative coordination with Client and contractors Support Client audits meetings and visits logistics and arrangements Ensure alignment with Client administrative procedures and site rules Ensure compliance with Company Client and regulatory requirements Support internal and external audits HR HSE ISO Client audits Maintain updated administrative procedures and trackers Provide regular admin status reports to PMC management

A bachelor s degree in any discipline or equivalent from an accredited university with a minimum of 10 years of relevant experience as administrator or similar role in Oil amp Gas or Petrochemical Projects including minimum five 5 years in GCC region ADNOC Project Experience is require Offshore project experience is required